Operation of all Department of Facilities Operations equipment in the Student Activities Center & Stony Brook Union must be coordinated through the Facilities Reservations Office. Requests for all audiovisual needs can be made with the Reservations Office or Program Advisor and should be documented to great specification in R25.
A Facilities Operations A/V Technician must be scheduled anytime access to the A/V booths is required. Non-Facilities Operations staff are not permitted to operate equipment or A/V booths unless previously approved by the Associate Director of Facilities Operations. As a standard rule, staff should be requested anytime an event requires more than one wired microphone.
Our staff requires a minimum of 1.5 hours for set-up of equipment and one hour for takedown. Requests for staffing should be made at least one week prior to the event. Requests to change specific A/V components (provided staffing is assigned) will be honored more than two days prior to the event. Staffing changes within one week or component changes within two days should be sent to the Associate Director of Facilities Operations who will make every effort to accommodate reasonable requests. While staff members are only obligated to provide resources specifically requested in R25 on the day of the event, they are encouraged to provide any reasonable service upon request.
A/V resources available in the SAC & Union include:
- Laptop with Wireless Internet Service
- Laser Pointer
- Overhead Projectors
- Portable LCD Projectors
- TV/VCR/DVD carts
- Conference Phone
Reserved equipment is available at the Information Desks. Staff will be available for customers to retrieve equipment as follows:
- With pre-event time: Beginning at pre-event time for a period of 15 minutes.
- Without pre-event time: Beginning 15 minutes before event time for a period of 30 minutes.
All A/V equipment has been individually numbered and care should be taken to note which number is being signed out. The customer's signature will assume liability of equipment and the customer is responsible for staying with the equipment until it is signed in or returned.
Operation Assistant should notify customer to contact the information desk when equipment is no longer required. Staff can be reached as follows:
- SAC Information Desk: (631) 632-6730
- Union Information desk: (631) 632-6830
Above A/V requests should be placed a minimum of three days prior to the event. If multiple microphones are needed, or the portable sound system is deemed necessary, the A/V Staff will handle the A/V set-up of the room. These requests should be placed at least one week prior to the event.
All programming events in the Auditorium which require A/V services greater than one microphone require an A/V Tech to be assigned. Classes in the Union Auditorium are the only exception to this policy. Refer to A/V Support: Classrooms below.
All A/V support for academic classes will be handled by Teaching, Learning + Technology. Instructors should place their requests directly with the Educational Technologies A/V Service Counter in Javits (2-9400). A lockbox is located at the front of the Auditorium that will keep one lapel microphone for instructors. Instructors will be issued the combo by Educational Technologies and they will be responsible for setting up their own equipment.
Instructors will make all arrangements for laptops, LCD projectors, laser pointers, and additional microphones from Teaching, Learning + Technology. Facilities staff will provide daily an overhead projector for each room and fresh chalk. Upon request by Educational Technologies we will also provide a TV/VCR/DVD cart.
All outdoor events at which there will be amplified sound require prior approval. The Request for Amplified Sound form must be submitted to the Student Activities Service Coordinator. Request must be submitted at least two weeks in advance. The approval process will take one week. Decisions are dependent on other University Activities taking place during the time for the requested event. Amplified Sound is not permitted during times in which classes are in session. For the Spring 2011 semester, the last class on Fridays ends at 3:15 p.m. and on Saturday the last class ends at 5:10 p.m.
If you have any questions, please contact the Student Activities Service Coordinator at (631) 632-2332 or in the Reservation Office in SAC 220.