Cancellations & No-Shows

Student Organizations

The Events Management committee reserves the right to postpone reservations of any organization that in the process of preparing for an event has evidenced failure to comply with the policies outlined in the Events Management Timeline.

Student Meeting Room Cancellations - Student groups must cancel at least two working days prior to the organization meeting. Two or more no-shows by an organization may result in loss of reservation privileges. The requesting group contact must notify the Program Advisor immediately of space cancellation. Cancellations can be confirmed in writing or by e-mail to the program advisor.

Student Event Cancellations - Student groups must cancel at least one week prior to the event. Cancellation of events inside one week may result in an organization invoiced to cover staffing and room set up fees. The fees will be calculated in accordance with posted internal resource rates. The requesting group contact must notify the Program Advisor immediately of space cancellation. Cancellations can be confirmed in writing or by e-mail to the program advisor. Failure of an event organizer to show up at pre-event or at least one hour in advance may result in event cancellation.

University Departments

Cancellations may be made at no charge more than 1 week in advance. Cancellations made within 1 week to 3 days prior to the event are subject to a cancellation charge of 50% of the total invoice. No-shows and cancellations made within 2 business days will be charged for all applicable personnel and equipment costs. Two no-shows within a 1-year period will result in loss of future reservation privileges.

Any requests to cancel a reservation entirely must be received in writing.

A revised confirmation and invoice will be sent to the event organizer following any cancellation.

External Organizations

Cancellations made within 1 week will be charged 50% of Facility Usage fees plus any relevant Staff and equipment charges. No-shows and cancellations within 2 business days will be charged full price.

Any requests to cancel a reservation entirely must be received in writing.

A revised confirmation and invoice will be sent to the event organizer following any cancellation.