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Policies & Procedures

All SBU students, faculty and staff are eligible for participation with a Campus Recreation Membership. If you do not know enough people to form a complete team, come to the Department of Campus Recreation for more information and/or you can attend the Manager's Meeting of that sport and find a team as a free agent at the meeting. Individuals as well as teams are encouraged to participate in intramurals. Teams are usually formed from residence hall floors, Greek organizations, student organizations, and often simply groups of friends.


Sports Handbook


Recognition of Inclusivity

Objective: Campus Recreation is committed to enhancing diversity through the inclusion of individuals, regardless of their age, ideas, perspectives, disability, ethnicity, gender identity, national origin, race, religious and spiritual beliefs, sex, sexual orientation, and socioeconomic and geographic background.

The University’s commitment to diversity is longstanding and reflects the essential function of a diverse community and plays in the furtherance of its role and mission as an equal opportunity institution. Given the historic and legal discrimination that has existed in American society, particular emphasis needs to be placed on the inclusion of individuals who are members of groups that have been excluded such as, racial/ethnic, sexual orientation, minorities, women in non-traditional areas, and persons with disabilities. Campus Recreation strives to recognize, affirm, and value its members for their role in a global community with greater understanding of their own and other cultures and perspectives.

Goal: Employees and Hiring

We will employ, develop and retain a student body in keeping with the mission of the University to provide access and opportunity to individuals from all segments of society and will create an effective work environment that benefits all members of the campus community. We will do so by collaborating with the appropriate people to develop responsive, sensitive strategies toward co-curricular advising with particular attention to the cultural and identity-related needs of students. Campus Recreation will continue to shape and maintain an environment designed to welcome, encourage, and embrace differences.

Current facility efforts:

  • Brail on facility door tags to indicate room numbers and staircase door signs that indicate stairwells
  • Two Gender Inclusive Restrooms
  • Two wheel chair ramps for emergency exits
  • Handicap automatic door buttons by entrance
  • Training of employees to ensure they service all individuals equally, accommodate for those who may need extra attention or services, and are aware of services such as CAPS, DSS, and Title IX
  • Ladies night to educate and empower women to stay healthy, practice self-defense and  work out
  • Zero tolerance policy and employee awareness of specific procedures to properly handle any occurrences
  • Individual’s participation in Intramural Sports based on their gender identity

Entry Forms & Roster Deadlines

All league registration is done on


Intramural Team Manager

The success of the Intramural Program at Stony Brook University is largely dependent upon the representatives who serve as team managers for each participating team. These individuals serve as the means of communication between their team and the Department of Campus Recreation. Each team is encouraged to select the best person to represent their team.

Duties of the Manager Include:

  • Attending (or sending a representative) the mandatory team Manager's Meeting.
  • Ensuring that all entries are submitted to the Department of Campus Recreation prior to the entry closing date for each sport.
  • Furnishing the Department of Campus Recreation with requested information regarding player eligibility.
  • Providing information to each of his/her teammates regarding playing dates, locations, rule interpretations and rescheduled contests.
  • Insuring that his/her team does not forfeit.

As soon as the Intramural Manager is selected by a team, he/she should visit the Department of Campus Recreation to pick up team roster forms, schedules, etc. The manager will be notified of matters affecting his/her team and will be responsible for passing this information on to his/her teammates.


Scheduling Procedures

Teams input their availability on  All schedules are generated via



League Play

Each sport will be divided up into two leagues: Open Competitive and Open Recreational

  • Open Competitive: Participants looking to compete at the highest level should join this league.  League is open to all participants
    • Men’s, Women’s, and Co-Ed teams
  • Open Recreational: Participants looking to have fun at a less competitive level should join this league.  League is open to all participants
    • Men’s, Women’s, and Co-Ed teams

Restrictions on Leagues

A participant is NOT allowed to participate in both the Open Competitive and Open Recreational League for the same sport.

Games will be scheduled through IMLeagues. Check out IMLeagues for scheduled Events, Games, and Tournaments throughout the year.



Player Eligibility

ALL PLAYERS MUST PRESENT A STONY BROOK I.D. CARDbefore being allowed to participate in an intramural contest.

Assumed Name/Address - Any individual knowingly participating in an Intramural Sport under somone else's name/ID, the team will forfeit all games for which he/she participated in and their season will be over.

FACULTY and STAFF are encouraged to participate in the Intramural Program.  Contact the intramural office to discuss access to the facility on game days. 

Roster Additions - Teams may make additions to their roster up until the last game of the regular season.  

Professionalism - Absolutely no jewelry may be worn during Intramural Competition. Players may not tape the jewelry to their body. Equipment that could cut or cause an abrasion to another player is prohibited, without respect to whether or not the equipment is hard. Excessively long fingernails are not permitted. Failure to remove jewelry or equipment could result in ejection from the contest.

  • There shall be no protests allowed on judgment calls.
  • All protests must be on rule interpretations and must deal directly with the score.
  • All protests must be made by the team captain at the time of the protest, to the intramural supervisor at the contest.
  • All protests must be submitted via email to by the team manager within 24 hours of that contest. During playoffs, formal protests must be submitted no later than 9:30 a.m. of the 1st working day following the contest.

Any participant ejected from a game for any reason at a minimum is suspended for their team's next game. If the ejection occurs during their team's last game, the participant will be suspended for the first game of the next intramural sport they play. Suspended participants may not attend their team's next game. In all cases, suspended participants meet with either the Assistant Director or Manager of Intramural and Club Sports.  In some cases, the participant's membership to the recreation center will  be suspended.

Members of Athletic Teams:

  • A person who is participating with an Athletic team (including Red Shirts) at Stony Brook University, a four-year college or university, or two-year junior college, will not be eligible to compete in that sport or its related counterpart until 1 academic school year has cycled (1 year grace period).
  • May allow participation to former athlete on a case by case to case basis. (See Manager and/or Assistant Director of Intramurals).

The following is a list of Varsity Sports and their related counterparts in Intramural Sports:

Baseball Softball, Wiffleball
Basketball Basketball, 3-on-3 Basketball
Soccer Soccer, Indoor Soccer, Kickball
Softball Softball, Wiffleball
Tennis Tennis
Volleyball Volleyball, 4-on-4 Volleyball

Any student, faculty/staff member who has competed in a sport on a professional basis shall be ineligible for Intramural competition in that sport or its related IM sport.


Intramural Fees

Forfeit Fees: In each of the team sports, the team will be required to pay a $40 forfeit fee. This fee must be paid in cash or check and is due upon when you submit your team roster. Failure to pay the forfeit fee prior to the deadline date will result in teams’ elimination from the league. This fee is being imposed to discouraged teams from forfeiting. At the end of the sport season, if the team did not forfeit, the money will be refunded. 

Forfeit: There are two ways teams can forfeit a scheduled game. One, flat out miss a scheduled game. Two, show up for a scheduled game with less than the minimum number of participants needed to start the game. The minimum number of participants needed to start a game is covered at the league Manager's Meeting and are listed in the sport description on IM Leagues.

Default: Teams can avoid losing their forfeit fee by defaulting a game. Teams default a game by contacting the Intramural Office before 2pm of game day and stating they cannot field enough players for a legal game.

Only a 5-minute grace period will be allowed before the game is recorded as a default or forfeit

Please make every attempt to show up for a scheduled contest. If your team is unable to make a scheduled contest, it is the responsibility of the manager to notify the Department of Campus Recreation.

Forfeit Fee Refund Policy: A team captain has until the end of the academic year to retrieve the team forfeit fee (May 6th). The Department of Campus Recreation will process the form and providing the team has not forfeited any games will issue a check of $40 within two weeks. The forfeit fee reimbursement form must be submitted to the Campus Recreation Center no later than May 6th close of business (4pm). The fee is nonrefundable after that time and is forfeited to the Intramural Program.


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