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Stony Brook University Stony Brook University Campus Residences Campus Residences

STONY BROOK UNIVERSITY, DIVISION OF CAMPUS RESIDENCES

UNDERGRADUATE RESIDENCE HALLS TERMS OF OCCUPANCY

2014 - 2015 (Download PDF Version)

Table of Contents

Undergraduate Terms of Occupancy

I. Introduction  5

A.Non-Discrimination Policy  5

B.Publication of Specific Policies and Procedures  5

C.General Policies  5

 

II. Occupancy Guidelines  6

A.Eligibility  6

B.Continuing, Changing, and Revoking of Housing Contract  7

C.Check In/Check Out  7

D.Room Change   8

E.Consolidation   8

F.Guest Policy  9

G.Unauthorized Occupants or Trespassers  9

III. Financial Obligations  10

A.Housing Charges  10

B.Utilities  10

C.Payment of Housing Charges/Billing  10

D.Rate Changes  10

E.Meal Plans  10

F.Damage Fees  11

G.Voluntary Housing Cancellation Policy  11

H.Withdrawal or Dismissal from the University  11

IV. Standards of Living  11

A.Cooking  11

B.Appliances  12

C.Furnishings and Keys  12

D.Smoking/Tobacco Products  13

E.Specialty Living Communities  13

F.Quiet Hours Policy  14

G.Pets/Animals  14

H.Pest Control14

I.Roof Access  14

J.Wireless Networks  15

V. Safety and Security  15

A.Health and Safety Inspections  15

B.Safe Conditions  15

C.Cleanliness  16

D.Fire Safety  16

E.Security  17

F.Lockouts and Lost Keys  18

G.Aiding, Abetting, and/or Inciting Prohibited Conduct  18

H.End of the Semester Conduct Violations  18

VI. Miscellaneous  19

A.Driving, Parking and Bicycles  19

B.Use of Residential Sports Courts  19

VII. Brookhaven Residential Village  19

A.Bicycles  20

B.Check Out  20

C.Guest Policy  20

D.Appliances & Furniture   21

E.Substance Free Community guidelines  22

F.Quiet Hours  22

G.Damage Billing  22

VIII. Emergency Maintenance/ Custodial22

A.Custodial/ Maintenance Emergencies  22

B.Access by Maintenance or Professional Staff  22

IX. Minimum Standards  23

A.Standard I23

B.Standard II23

C.Standard III24

D.Standard IV   24

E.Standard V   24

Appendix A- SUNY Rules of Public Order  26

I. Rules for the Maintenance of Public Order  26

A.Prohibited Conduct  26

B.Supplementary Rules  27

C.Applicability of the Rules  27

D.Communication of the Rules  27

E.Freedom of Speech and Assembly; Picketing and Demonstrations  28

II. Campus Procedures and Penalties for the Violation of the Rules of Public Order  28

A.Procedures and Penalties for Different Categories of Individuals  28

III. Mandates for Enforcement of the Rules for Maintenance of Public Order  33

A.Enforcement Program    33

Appendix B - Property  35

I. Campus Residences Abandon Policy  35

II. Disposal of Found Property  35

 

Appendix C - Housing eligibility  36

I. West Apartments Eligibility  36

II. Specialty Academic Housing  36

III. Accommodations for Disabilities  36

 

Appendix D - Room Occupancy Procedures  37

I. Assignment and Arrival37

A.Room Assignment  37

B.Room Assignment Hold   37

C.Electronic Room Condition Report (E-RCR)  37

II. Voluntary Room Changes  39

III. Check Out39

IV. Voluntary Termination of Housing Agreement40

V. Room Consolidation  40

VI. Eviction from Residence Halls by the University  40

 

Appendix E - Health and Safety Cleanliness Expectations  41

I. Suite/Living Room Area  41

II. Dining Room Area  41

III. Kitchen Area  41

IV. Bathroom Area(s)41

V. Bedroom(s)41

VI. Garbage and Recycling Receptacles  41

 

Appendix F - Repair Costs  42

I. Minimum Price Index Residential Damage Rates  42

BATHROOM FACILITIES  42

BEDDING   43

BLINDS  43

BRICK CLEANING   44

CARPET  44

CEILING TILE  44

CHAIRS  44

CHECK-OUT  44

CLEANING   44

CLOSETS  44

COOKING ITEMS  45

COVE BASE  45

DOORS  45

DRAPERY AND DRAPERY ROD REPAIR/REPLACEMENT  46

EXIT SIGNS  46

FAUCETS  46

FIRE SAFETY  47

FLOOD   47

FLOOR TILE  47

FURNITURE  47

GRAFFITI50

HANDLES  50

LIGHTS  50

LOCK CHANGES  50

MIRRORS  51

MOTION SENSORS  51

PAINTING   51

RECYCLING BINS  51

PHONES/COMPUTERS  51

SCREENS  52

SIGNS  52

THERMOSTAT  52

TOILET  52

UPHOLSTERY  52

WALLS  53

WATER FOUNTAIN   53

WINDOWS  53

Appendix G -Undergraduate Room Rates 2013-2014 55

 

Appendix H - Health and Safety Inspection Form   56

 

Appendix I - Guest Policy  58

 

Appendix J - Lockout Policy  59

 

Appendix K - Underage Minor Appeal Form   60

 

 

Undergraduate Terms of Occupancy

I. Introduction

 

A.Non-Discrimination Policy

Consistent with federal and state guidelines, Stony Brook University does not discriminate on the basis of any protected class including race, religion, sex, sexual orientation, gender identity, color, national origin, age, disability, marital status or status as a veteran or disabled veteran in its educational programs/activities or in employment. Pursuant to Title IX of the 1972 Education Amendments Stony Brook University does not discriminate on the basis of sex; prohibited sex discrimination includes sexual harassment or sexual violence. Complaints of suspected violations of this policy should be made to the Title IX Coordinator, 201 Administration building, 632-6280 (www.stonybrook.edu/titleix)

 

B.Publication of Specific Policies and Procedures

All policies and procedures referred to herein can be obtained at Campus Residences Central Office, The Office of Residential Community Standards, and at all residential quad offices. Further, all may be found at the Campus Residences official website (www.stonybrook.edu /housing).

 

C.General Policies

1.The offer of on-campus accommodations is a privilege and not a right. This document creates a license to use on-campus housing and is not a lease. Occupancy in campus housing implies acceptance by each student of the terms set forth below.

2.The University has the right, using established procedures, to suspend or withdraw accommodations, guest privileges or access to a campus residence to any person(s) for violation of these regulations, for health and safety reasons or for nonpayment of bills. In addition, the University may seek financial or other restitution for loss or damage to residence hall property.

3.The University, through the provisions listed herein, reserves the right to conduct inspections to ensure the health, safety and general welfare of University community members, and/or the physical security of University property.

4.The University reserves the right to enter and inspect residential quarters without advance notice, including individual bedrooms and common areas, on receipt of a complaint of illegal activity or a violation of the University Student Conduct Code. Personnel from the Division of Campus Residences, as well as emergency personnel, may access residential quarters in the event of an emergency (e.g. fire alarms, fires, floods, etc.), to complete maintenance requests, to prevent harm or damage to persons or property, and/or to enforce provisions of the Terms of Occupancy.

5.Upon residency, the student must carry room/suite key(s) and ID/access card at all times and to provide such ID when requested by University staff member.

6.The existence of other sets of rules governing social behavior within the on-campus community is presumed. In addition to adherence to these Terms of Occupancy, students must comply, and should become familiar with, the Residence Hall Eviction Procedures, the University Student Conduct Code, and the SUNY Rules for the Maintenance of Public Order. See: (Appendix A) and

(http://studentaffairs.stonybrook.edu/stu/policies.shtml). In addition, all local, State and Federal laws are in effect for the campus. This set of regulations as written and as applied, is and shall be limited in purpose to ensure an environment which is healthy, safe, and conducive to academic success; and to insure the financial investment in the residence halls. The distribution of this information (by electronic and other means) to residents constitutes official notice of the possible violations and sanctions contained, though not limited to those.

7.Students themselves are responsible for reviewing, understanding and abiding by the University’s regulations, procedures, requirements, and deadlines as described in all official publications. These include the Undergraduate Bulletin (and supplements), Summer Sessions Bulletin, SPD Bulletin, Graduate Bulletin, Health Science Center Bulletin, Student Handbook, and Class Schedules. Failure to abide by a regulation, procedure, requirement, and/or deadline may result in judicial action and/or loss of housing privileges.

8.The University shall not be liable to the resident(s) or guest(s) for injury to any person or damage to any personal property caused by water, rain, fire, steam, sewer, pipes, plumbing, stoves, refrigerators, laundry machines, dryers, or anything else which is beyond the control of the University.

9.Liability for risks or injury and/or damage to personal property, are expressly assumed by the resident. It is strongly recommended that each resident obtain appropriate insurance for personal property (Appendix B). Information on insurance can be also obtained at www.stonybrook.edu/housing

 

II. Occupancy Guidelines

 

A.Eligibility

1.The offer of on-campus accommodations is extended to full-time matriculated students who are eighteen (18) years of age or older or who will attain the age of eighteen within their first two semesters of enrollment at Stony Brook University.

Note: Although Stony Brook University does not typically provide on-campus housing for students who enroll at the age of 17 but will not turn 18 years old until after their first year of studies have ended, such applicants may contact the Associate Director of Residential Programs for Administration and Services, at 631-632-6966 or Reside@stonybrook.edu to request special consideration for campus housing. Students under the age of 17 at the time they enroll are not considered for campus housing. See (Appendix K).

2.In order to reside on campus, students must maintain their eligibility during the entire fall and spring academic semesters.

3.Any change in eligibility status (i.e. from full-time student to part-time student, from student to non-student status, or from undergraduate to graduate student status) may result in relocation or termination of housing. Residents who terminate enrollment for any reason, including graduation, must vacate their assignment within 72 hours of the date their enrollment terminates.

4.Eligibility criteria for specific housing areas are listed in (Appendix C).

 

B.Continuing, Changing, and Revoking of Housing Contract

1.A continuing resident will be allowed to renew his/her housing agreement on a space available basis, according to published policies at the time of the renewal request. Academic responsibilities or obligations, such as internships, or research that extend for a semester or longer, and require the student to be away from campus may serve as reasons for a resident to terminate his/her housing agreement without financial penalty. There is no guarantee that accommodations will be available should a student re-apply for housing.

2.If the continued presence of a student would constitute a danger to the student or to the safety of persons or property in the residence halls, or would pose a threat of disruptive interference with the normal conduct of residence hall activities and functions, or if otherwise warranted due to the seriousness of a student’s behavior, the University may suspend the student’s privilege of occupancy.

 

C.Check In/Check Out

1.Check In

a)Billing begins on the first day of the housing agreement, whether or not physical occupancy of the space is also taken at the same time. Billing continues until the student properly checks out of the space which includes returning the key to the space or until the University determines that the space has been vacated.

b)Upon occupancy of a room, the resident(s) should make an initial inspection of the premises and furnishings. Within 3 days of occupancy a staff member will email residents their electronic Room Condition Report (E-RCR). Residents are responsible for reviewing and re-submitting this report via the RCR online system. The report will be retained online for the entire duration of occupancy. The report shall be the basis for determining damage, cleaning, and billing if there are discrepancies during the checkout process. Consult (Appendix D) regarding all check in procedures.

2.Check Out

a)To properly check out a student must completely remove personal property and clean the space. He/she must report to either the Quad or Residence Hall Office to return the key to a Professional Staff member or Resident Assistant. A Residential Programs staff member will assess any damages.

b)Residents are also offered the Express Check Out option as a check out procedure. For the Express Check Out option, obtain an Express Check Out envelope from the Quad or College/Hall Office. Once all personal property is out of the room/suite, lock the door, complete the form in its entirety, and place keys in the attached envelope. Place the envelope in Express Check Out box which is located outside the respective Quad or Residence Hall office.

c)Any resident who, upon leaving, fails to check out through either of the above procedures shall be assessed the current fees for failure to return room key(s) and improper checkout. In addition, the resident will continue to accrue, and be responsible for, rent charges through the date the University determines the space has been vacated. Additionally, the resident will be responsible for damages that may occur to that room/suite. All residents are expected to check out by the posted closing time on the last day of their Housing Agreement.

d)Items for which charges may be assessed include but are not limited to:

(1)  Labor and material costs to clean or repair rooms/suites that are not returned in the same condition as when the student took occupancy, reasonable wear and tear excepted.

(2)  Nail/pin holes and other decorating damages, including damage from adhesive materials.

(3)  Scarred and broken furniture.

(4)  Soiled, stained and damaged carpets

(5)  Burns of all kinds

(6)  Damage to walls, wood, and metal surfaces, counter tops, screens, doors, etc., beyond normal wear and tear.

(7)  Cost for removal of debris and/or personal items left behind from interior and/or exterior of room/suite.

(8)  Failure to return key(s) issued by the University. See (Appendix F) for itemized list of charges.

 

D.Room Change

As a campus committed to promoting diversity, room change requests that are based on the lack of tolerance for others because of race, creed, color, disability, national origin, religion, sexual orientation, or status as a disabled or United States veteran, will not be considered or approved. When requesting a room change, published procedures must be followed. Current room change procedures may be obtained in any Quad office and online. Residents who move without prior approval will be directed to return to their assigned space, will lose their room change privileges until the following semester, and may be subject to judicial proceedings. Consult

(Appendix D) for a description of the current room change procedure.

 

E.Consolidation

The University reserves the right to consolidate residents upon written notice; residents who live alone in a double room may be relocated.

 

F.Guest Policy

1.Responsibility

Residents hosting guest(s) assume full responsibility for the actions of their guest(s) whether the guest has been formally registered and regardless of duration of visit. This may include liability for the cost of property damage caused by a guest and/or any campus judicial action instituted as a result of guest behavior.

2.Late Night/ Overnight Guests

a)Residents are permitted to host overnight guests, which is any person(s) remaining overnight between the hours of 11:00 pm and 9:00 am. Residents wishing to host an overnight guest must follow all published procedures, which are available at all Quad offices and online. This policy applies to on-campus residents not assigned to the space, non-resident guests, and non-student guests. 

b)Only overnight guests whose hosts have followed the published procedures are permitted to stay in a residential facility. No individual may be a late night/ overnight guests more than three (3) nights in a seven (7) day period, and a maximum of six (6) nights in any thirty (30) day period.

3.Limitations

a)Individuals granted guest status may not become another resident’s guest as a means of extending their visit.

b)Guest frequency may not be used as a means of obtaining campus housing without being assessed housing fees; he/she may be denied guest privileges, face judicial action and billed restitution for the cost of the period of unauthorized residency.

c)A guest may not occupy a residence hall bedroom or suite common area in the absence of the assigned occupants of the room.

d)Each resident of a room/suite may host no more than 2 guests; total occupancy may never exceed twice the number of residents assigned to that space.

4.Refusal of Guest Status

A guest may be denied permission to be a guest in the future by the Division of Campus Residences based on behavior which includes but is not limited to posing a potential threat to students and/or the University or is otherwise in violation of the University’s Student Conduct Code or Rules of Public Order. The guest shall be informed of that reason when s/he is asked to leave the halls. Guests who have been denied authorization in one quad may not request guest status in another quad.

5.CODE

For additional guidelines on the University guest policy, please refer to the University Student Conduct Code found online at:

(http://studentaffairs.stonybrook.edu/stu/policies.shtml).

 

G.Unauthorized Occupants or Trespassers

Facilities not authorized for sleeping quarters may not be used for that purpose without the consent of the Assistant Vice President for Campus Residences or his/her designee; any person doing so will be considered a trespasser. Unauthorized occupants shall be subject to a charge at the prevailing daily rate for a comparable space during the entire period of improper occupancy, and may be subject to criminal and/or judicial proceedings as well. Public spaces that are not authorized sleeping quarters include but are not limited to lounges, recreation rooms, laundry rooms, classrooms, etc.

 

III. Financial Obligations

 

A.Housing Charges

1.Housing fees in Residence Halls and West Apartments are assessed by the semester. See (Appendix G) for a listing of room rates.

2.Most undergraduate students must submit an advance room deposit (currently $200.00) at the time of application or reapplication each year, which is credited towards the room fees for the appropriate semester. Exceptions to this requirement are delineated in the housing application materials.

 

B.Utilities

All utilities are included in the stated room fees.

 

C.Payment of Housing Charges/Billing

1.Payment of all housing fees is required by the due date on the resident’s University account. Failure by a resident to maintain his / her account in good standing will result in having late fees assessed by the University Bursar and could result in termination of the resident’s housing agreement upon 72 hours written notice.

2.Residents assigned to temporary spaces (doubles occupied as triples or lounges assigned as bedrooms) will receive a credit (currently $5.00) for each day the resident is assigned to a temporary space. Once the resident is offered a permanent space the credit will be posted to the University account. If the offer of a permanent space is declined or ignored for any reason the daily credit will be discontinued from the date the permanent space was offered.

3.Only residents in good financial standing will be permitted to participate in the annual room selection process.

 

D.Rate Changes

Rate changes resulting from a change in occupancy status will become effective as of the first day the space is made available to the student. A resident will not be allowed to upgrade his or her room/suite (i.e., transfer from a lower to a higher monthly room charges) or renew his/her housing agreement unless all prior rental charges and outstanding student account bills have been paid.

 

E.Meal Plans

All freshmen and transfer residents must participate in a resident meal plan for their first two semesters in campus housing regardless of room/building assignment. Beyond the first year of enrollment, any student assigned to a designated meal plan residence hall must register for one of the Residential Meal Plans offered by the University regardless of class standing. Students beyond their first year of enrollment who reside in designated cooking buildings have the option of whether to purchase a meal plan, subject to all published terms and conditions for meal plan contracts.

 

F.Damage Fees

Each person assigned residency in a residence hall will be held responsible for any damage beyond normal wear and tear to his/her assigned room or quarters, the furniture, fixtures (including window treatments), equipment, and structural components contained therein and for any damage caused by him/her or his/her guest to any other part of the residence hall/suite premises. Fees will be assessed for damage to the room/suite according to section 2.C.1. (b).1. In the event that two or more persons occupy the same room/suite and it cannot be ascertained which student is responsible for the damage, the charge will be assessed against residents equally.

 

G.Voluntary Housing Cancellation Policy

1.Termination after a Residency Period has Commenced

a)When occupancy levels in the residence halls are at or above 100% of useable space, residents who cancel their housing will be assessed housing charges on a daily basis through the date that a proper checkout is processed. However, once occupancy in the residence halls falls below capacity and there is no active waiting list for housing, residents who cancel their housing will be assessed housing charges through the end of that semester with no proration of fees extended. Additionally, the resident will remain responsible for any damages that may occur to that room despite the resident’s non-occupancy.

b)Individuals wishing to request an exception to the guidelines for early agreement termination may submit a letter of appeal to the Associate Director of Residential Programs for Administration and Services, Division of Campus Residences, Mendelsohn Quad, Z-4444.

2.Cancellation prior to First Day of Residency Period

All requests for cancellation of housing must be made in writing to the Division of Campus Residences. The cancellation date will be that on which the space can be reassigned. Advanced payment room deposits will be refunded as appropriate under the cancellation schedule published each year.

 

H.Withdrawal or Dismissal from the University

Residents who withdraw or are dismissed from all classes will have their housing agreement terminated and will be expected to check out within 72 hours of the change in their academic status. It is incumbent upon the individual to notify Campus Residences of the change in status immediately and to make arrangements for proper check out.

 

IV. Standards of Living

A.Cooking

Cooking may occur only in designated kitchens. Food that is cooking should not be left unattended and should be checked regularly. Any knives used for cooking purposes must be kept clean and stored away. No knives should be visible in any bedroom or common room. Kitchens must be kept clean and free from dirt, grease, garbage, and trash. Failure to comply with cleanliness standards will result in judicial action and/or assessment of cleaning fees.

 

B.Appliances

Senior Staff members and emergency personnel reserve the right to remove any personal appliance or heavy electrical equipment that is unauthorized or which is found to be a health and safety hazard. Students will be charged an appropriate removal fee. See (Appendix F).

1.The following electrical appliances are prohibited from use in bedrooms/suites:

a)Washing machines

b)Irons without automatic shut off

c)Air conditioners not supplied by the University

d)Space heaters

e)Torchiere style halogen lamps

f)Hot plates, and any cooking appliance including, but not limited to: microwaves, grill cookers, coffee makers without automatic shut off, and toaster ovens.

g)Refrigerators other than those expressly permitted in Section IV.B.3

2.Residents may use coffee makers with automatic shut off, a hot pot, toasters (“pop-up” type), rice cookers, and a hot air popcorn popper in designated cooking areas of each building.

3.Refrigerators

a)Only refrigerators of 1.5 amps (maximum) and 3 cubic feet (maximum) will be allowed.

b)Units must be plugged directly into wall outlets.

c)During the check-in period and throughout the semester, refrigerators will be inspected for external cleanliness and deterioration in an attempt to deter pest infestation.

4.Campus Residences reserves the right to remove any personal appliance or heavy electrical equipment that is unauthorized or which is found to be a health and safety hazard. Students will be charged an appropriate removal fee.

5.Outdoor grilling or cooking is prohibited on any grounds around residence halls.

 

C.Furnishings and Keys

1.Alterations to the physical facilities are not permitted.

2.Residents are not permitted to install window treatments, or take down those provided by the University.

3.Upholstered furniture and mattresses that are not provided by the University are not permitted.

4.Residents will be issued one entry and/or one bedroom key upon check in. Residents are responsible for all keys issued. Duplication of University-issued keys is strictly prohibited.

5.Beds, desks, and dressers are not permitted in common areas of suites.

6.University owned furniture that is placed in public areas (including but not limited to lounges, recreation rooms, classrooms, etc.) cannot be removed from assigned spaces and are prohibited in student rooms and suites.

 

D.Smoking/Tobacco Products

The smoking of any burning tobacco or tobacco-like products (including marijuana, incense, “E”-cigarettes, and/or the use or possession of a hookah, bong, or any other device used for smoking) is strictly prohibited within the residential halls. Residents are not permitted to possess hookahs, bongs, or any similar device in the residence hall. Any resident or guest who wishes to smoke should vacate the building and smoke at least 25 feet from the perimeter of the building.

 

E.Specialty Living Communities

1.24- Hour Quiet

a)Residents of 24-Hour Quiet Communities accept a living standard that supports strictly enforced quiet hours 24 hours a day, seven days a week. Noise made in a bedroom/suite may not be heard outside of the room/suite.

b)Residents who fail to comply with the expectations of a 24 hour quiet community will, after one warning, be administratively reassigned to a space in another residential community and will receive a judicial referral. (Note: warnings may be given in verbal or written form)

2.Substance Free

a)Substance Free Communities provide students with a living option free of tobacco products, alcohol beverages, and other illicit drugs.

b)Substance Free accommodations require all residents and their guests to keep their room free of alcohol, cigarettes, chewing tobacco and other smoking materials, as well as paraphernalia. Use and/or possession of all tobacco and illicit drugs are prohibited in all residence halls. Furthermore, all residents living in the University's residence halls must comply with State and Federal regulations related to the use of alcohol and drugs.

c)Residents who fail to comply with the expectations of a Substance Free community will, after one warning, be administratively reassigned to a space in another residential community and receive a judicial referral upon the first violation. (Note: warnings may be given in verbal or written form)

3.Modest Living

Residents of Modest Lifestyle Communities agree to a living environment that features a 24 hour quiet policy, an alcohol and tobacco free environment, and an environment where guests of the opposite gender are prohibited, with the exception of staff members attending to work-related matters. Residents who fail to comply with the expectations of a Modest Lifestyle community will, after one warning, be administratively reassigned to a space in another residential community and will receive a judicial referral. (Note: warnings may be given in verbal or written form)

4.Gender Inclusive Housing

a)Residents of Gender Inclusive Housing will have the opportunity to live with members of the same gender, the opposite gender or students from across the gender spectrum within the same suite.

b)Gender Inclusive Housing is available to Stony Brook students who are 18 years of age or older by the start of the semester for when they are requesting accommodations. Applicants will be able to request placement into one of the Gender Inclusive suites on a space available basis, and will sign a supplemental housing agreement which outlines the expectations of the community. Requests for Gender Inclusive Housing will be reviewed with each applicant including a discussion of community expectations with placement facilitated on a space available basis.

 

F.Quiet Hours Policy

1.General Quiet Hours

Quiet Hours are 8am-11pm, Sunday evening through Friday morning, and 2am-10am, Friday evening through Sunday morning. During quiet hours, residents are prohibited from producing noise which can be heard beyond one’s bedroom or suite. Campus Residences reserves the right to extend quiet hours during exam periods. Residents in 24 Hour Quiet Living Conditions should refer to Specialty Living section.

2.Courtesy Hours

Courtesy Hours are in effect 24 hours a day. Residents must make reasonable efforts to avoid disturbing other residents and comply with reasonable requests to cease any disruptive activity.

 

G.Pets/Animals

1.No resident shall have or harbor pets or other wild or domestic animals in the residence halls other than fish. Pet paraphernalia, equipment, supplies and food are also prohibited. Exception: No more than one aquarium (fish tank) of 10 gallons or less per room will be permitted. No flesh eating fish such as piranha are allowed.

2.Residents who believe that they have a medical need for a Service Animal that is required to assist them with their daily living and safety needs must contact the Office of Disability Support Services. If appropriate, Disability Support Services will contact Campus Residences.

 

H.Pest Control

The University utilizes an Integrated Pest Management System (IPM) approach to pest control. Residents of residence halls experiencing infestation problems should request treatment through their quad office. All resident students must comply with the requirements of the University pest control program. Residents may not refuse, and are required to properly prepare for the pest control officer. Residents must not remove or tamper with any pest control device placed by the University.

 

I.Roof Access

The University strictly prohibits students from gaining access to the roofs of residence halls, as well as other buildings on campus.

 

J.Wireless Networks

1.All Residence Halls contain wireless routers provided by the University. Users of the University network are prohibited from installing or connecting devices which could potentially degrade or deny services. This includes, but not limited to, routers (wireless and wired), proxy servers, gateways, compromised/infected personal devices and Dynamic Host Configuration Protocol (DHCP) appliances. In addition, connecting any device to an unauthorized wireless network will result in immediate judicial action. Stony Brook reserves the right to protect the integrity of the campus network and will disable any connection which violates this policy.

2.Students should not tamper with, damage, or remove the wireless routers from their locations. If a student’s room/suite contains a wireless router, students will be responsible for the cost of repair or replacement of the router resulting from accidental or intentional damage.

 

V. Safety and Security

 

A.Health and Safety Inspections

1.In order to ensure a clean and healthy living environment for current and future residents, health and safety inspections are conducted each and every month. All residents are given a mandatory 24-hour (minimum) notice that members of the Residential Programs staff will enter rooms/suites regardless of whether residents are present. Residents are encouraged to use this time to coordinate efforts within their bedroom space and in the common living areas to correct any conditions that do not meet cleanliness or safety standards as outlined in this document. See (Appendix H) for a copy of Health and Safety Inspection Form.

2.While conducting health and safety inspections, staff members are required to take note of any item which violates any aspect of University regulations. Among the items of concern are:

a)Illicit drugs or drug paraphernalia

b)Alcohol in a room occupied by someone under the age of 21

c)Weapons

 

B.Safe Conditions

No person shall create safety or health hazards in any residence hall. Examples of prohibited behavior or items include, but are not limited to:

1.Propping open outside doors, unlocking lounge windows.

2.Using windows, balconies or unauthorized doors to enter or exit buildings.

3.Excessive accumulation of garbage or filth in rooms, lounges, or balconies.

4.Possessing upholstered furniture, mattresses, or window treatments not supplied by the university.

5.Supporting or raising beds by non-University devices. Approved bed risers may be no higher than six inches.

6.Blocking fire equipment or exits from a living space (including doors and windows).

7.Weights (above 20 pounds per weight) or weight benches in student bedrooms/suite rooms.

8.Mopeds or motorcycles inside the residence halls.

9.Bicycles may not be stored within any residence hall except when utilizing University issued bike storage racks.

10.Throwing or pushing objects off balconies or out of windows.

11.Using balcony for storage, barbecuing, placement of University furniture, garbage or recyclable items, etc.

12.Playing sports or using equipment that is considered, or could be considered, sporting equipment inside of the residence halls.

13.Engaging in any activity that will injure, deface, or damage any part of the Undergraduate residence halls facilities. This includes posting of signs or advertising notices in non-approved areas.

14.Installation or use of any unauthorized electrical equipment (e.g. washers, dryers, air-conditioners)

15.Installation of personal locks on windows or doors.

16.Alteration of the physical facilities.

17.Duplication of University-issued keys.

 

C.Cleanliness

1.University housing spaces must be kept clean and free from dirt, grease, garbage and trash. Proper care, cleaning, and use of community area and facilities, including stairs, stairwells, laundry rooms, and grounds are a resident’s responsibility. Residents shall not sweep trash from inside to outside of the room/suite (shake rugs, dust mops,) or throw dirt, trash, garbage or waste from windows or balconies. Stairwells, landings, walkways and patios must be kept clean and free of clutter from toys, bikes, boxes, etc. Residents and/or guest must not shake items such as rugs and dust mops from patios and balconies.

2.The following must be kept clean and will be inspected by residence hall staff: living room, dining room, kitchen area, bathroom(s), bedroom(s), and garbage/recycling receptacle(s). When preparing for health and safety inspections, it is important to review expectations outlined in (Appendix E).

 

D.Fire Safety

1.No person shall refuse to observe any safety regulations or procedures. Fire Safety, UPD, and/or Campus Residences staff may enter rooms during fire alarms to ensure compliance with evacuation procedures. The University reserves the right to require that prohibited items are removed immediately from the Residence Hall.

2.Examples of other prohibited behavior or items include, but are not limited to:

a)Tampering with, or otherwise misusing, fire-fighting equipment including, but not limited to: fire extinguishers, fire hoses, fire alarms, fire doors, pull stations, heat and smoke detectors, and exit signs.

b)Possessing/using/starting: fires, candles, incense or other flammable items; the use or possession of gas, kerosene, alcohol or other flame-producing appliances.

c)Any electrical appliance or device with wiring that is frayed, broken, or taped.

d)Remaining in the Residence hall during fire alarms.

e)Possessing lofts/loft beds not supplied by the Division of Campus Residences

f)Overloading outlets or using/possessing extension cords, and use/possession of multi-plug splitters.

g)Connecting surge protectors to other surge protectors.

h)The use of octopus lamps, or other lamps with plastic shades.

i)Activating the fire alarm from the use of any heat producing device, including but not limited to curling irons, hair straighteners, and flat irons. Placing heat producing devices on top of electrical wiring or any flammable surface is prohibited. 

j)The use of multiple plugs for cooking.

k)Use of unauthorized appliances.

l)Blocking or restricting access to hallway, window, room or suite exits. This regulation includes, but is not limited to, the presence of refrigerators in such locations.

m)  Use/possession of non-U.L. approved appliances.

n)Failure to remove grease/oil from range hoods, cooking tables or adjacent surfaces; improper disposal of grease.

o)Any unattended cooking.

p)Excessive occupancy (each resident of a room/suite may host no more than 2 guests; total occupancy may never exceed twice the number of residents assigned to that space).

q)Natural Christmas trees. (Artificial Christmas trees are permitted, but must be less than 6 feet tall).

r)Holiday or decorative string lights placed on any item other than artificial trees.

s)Improper installation of items. [Students may not affix anything to the ceilings in their room (e.g. curtains, tapestries, etc.) nor may items be hung in front of the room door or used as a room divider. Any items made of fabric (e.g. tapestries, clothing, fishnets, sheets, etc.) may not be hung up on the walls. Curtains/drapes provided by the University are the only fabric item allowed to be hung in an on-campus student room. Flammable materials are not to be posted on the exterior surface of room doors or on walls or hallways except on designated bulletin boards or in display cases. Wall and door postings must not cover in excess of 50% of the total surface area.]

t)Christmas or decorative lights are not to be placed on walls, ceiling, fire alarm equipment, bathrooms or corridors. They are only permitted on artificial Christmas trees.

u)Plug in Air Freshener.

 

 

E.Security

1.It is the responsibility of each resident to assist the University in providing protection for persons and property. Residents are required to carry their room key(s) and University ID card with them at all times, to lock bedroom and suite doors whenever exiting, and to report lost or missing keys or access cards immediately. 

2.In order to provide additional building security, the Division of Campus Residences enforces the following policies:

a)No person shall use or possess any key to a residence hall or to any lock within a residence hall which s/he is not specifically authorized to use or possess.

b)No person shall enter any residence hall area which is not intended for the use of residents or their guests (e.g., attics, storage areas, roofs, equipment rooms) without the permission of the Assistant Vice President for Campus Residences or his/her designee. Nor shall any person assist the unauthorized entry of any person into any restricted area.

c)No person shall attempt to deny other residents the use of furnishings or facilities intended to be available in or assigned for the use and benefit of those residents.

 

F.Lockouts and Lost Keys

1.It is an expectation that all residents will carry their keys with them whenever they leave their bedroom/suite. Failure to do so, resulting in staff response/assistance, in excess of three (3) times per academic year will result in judicial referral.

2.All residents are required to attempt to regain access into their room/suite in the following order:

a)Knock on the entrance door of your room/suite, so that a fellow room/suite mate can give you access.

b)Contact the RA on duty or Quad Office.

3.Lost, misplaced or stolen keys must be reported to Quad Office immediately. Campus Residences will change the lock or core and new keys will be issued if a resident does not return a temporary loan key and show their original key to the Quad Office or to a professional staff member within 48 hours of receiving the temporary key. The responsible resident will be billed for this expense according to the schedule in (Appendix F), and new keys will be issued to all room/suite-mates at no charge to those individuals. All existing keys and cores remain the property of the University and must be returned to an Apartments Office or Quad Office. A temporary key will be issued until the lock change has occurred. This charge will not be revised or refunded.

 

G.Aiding, Abetting, and/or Inciting Prohibited Conduct

1.No student shall willfully incite other to commit any acts prohibited in the University Student Conduct Code or Campus Residents Terms of Occupancy.

2.No student shall attempt to engage in conduct which, if completed, would result in the violation of any rule or policy applicable to the University Student Conduct Code or Campus Residences Terms of Occupancy.

3.No student shall aid, help, or otherwise assist another in violating any rule applicable to the University Student Conduct Code or Campus Residences Terms of Occupancy.

 

H.End of the Semester Conduct Violations

1.During finals week, 24-Hour Quiet Hours policy will be extended to all residence halls (to begin at 4PM on the last day of classes and continue until 8PM the day of commencement). Violation of quiet hours during this period may result in the student being asked to leave the Residence Hall immediately even if he/she is not done with final exams. Residents who violate the Conduct Code or Terms of Occupancy during this time may be asked to check out and leave the residence halls. Residents will receive an End of Semester Conduct Violation notice if there is a report of an alleged violation. Cases that were not adjudicated at the end of the Fall or Spring semester will be heard over the Winter intersession or Summer break. During this time, hearings may be conducted in person or over the phone. 

 

VI. Miscellaneous

 

A.Driving, Parking and Bicycles

1.Residents must obey all traffic and parking regulations.

a)Only junior (U3) and senior (U4) undergraduate resident students may register a motor vehicle on campus, including motorcycles.

b)Resident students may only park in designated areas.

c)The speed limit on all University Housing roads is 15 miles per hour.

d)Any vehicle without proper registration or insurance may be removed by University Police and/or the Department of Traffic Safety and all expenses will be billed to the owner.

2.All motor vehicle operators must comply with New York State traffic laws and University motor vehicles regulations. There is a limited amount of parking available and therefore there is no guarantee of a parking space for students with registered vehicles. Handicapped parking stickers may be requested through the Office of Disabled Student Services.

3.All bicycles must be kept on bike racks or in bicycle storage areas. Bikes should never be chained to stairwells, lampposts, trees or other fixtures. Residents who store bicycles in unapproved areas will not only be responsible for removal charges, but may also be held accountable for a University Student Conduct Code violation.

 

B.Use of Residential Sports Courts

The use of all residential sports courts are only for resident undergraduate/graduate students. Hours of Operation are posted on each individual court. Residents who utilize the space outside of the appointed hours or who disturb other residents with excessive noise at any hour will be escorted from the area by University Staff and/or University Police. Tampering with electrical panels, nets, fencing, and other fixtures in and around the sports courts is strictly prohibited.

 

VII. Brookhaven Residential Village

All Stony Brook students residing at the Brookhaven Residential Village must follow all policies and procedures as outlines by the Stony Brook University Student Code of Conduct and Terms of Occupancy, except for the following addendums.

 

 

A.Bicycles

1.Bicycles may only be stored in student rooms or in the bicycle racks provided outside the Residence Halls. Bicycles stored in student rooms cannot be left in doorways or effect the egress out of the suite. Residents found storing their bicycles inappropriately (landings, stairwells, etc.) will be subject to disciplinary action. Bicycles are considered a safety and fire hazard if not stored properly.

B.Check Out

1.There is no express Check Out form for resident checking out of the Brookhaven Residential Village. A resident wishing to Check Out must notify a Stony Brook Professional staff member as outlined by TOO.II.C.2.a.

 

C.Guest Policy

1.A“guest” is defined as anyone who does not live in the building that he/she is visiting. If a student desires to have an overnight or day guest, the host student must pre-register them with the Campus Safety Desk no later than 9:00 p.m., either in person or by phone. If the guest is a resident student on the main campus, they can check-in until 11:00 p.m. When a guest arrives, the host student must meet him/her at the Campus Safety Desk. Once a proper form of ID is accepted, Campus Safety will print a Guest Pass. Under no circumstances will a guest be permitted access into the host’s room without the host being present. Any guest that arrives after 9:00 p.m. (11:00 p.m. for main campus resident students) that has not been pre-registered will be denied admittance to the Residence Halls. The host and guest must be together at all times without exception. If a guest is found in the building unaccompanied, the host will be subject to disciplinary action.

2.All guests must be properly signed in. Helping someone sneak into the building will be considered a safety and security violation, and will result in disciplinary action. All guests are responsible for observing Stony Brook University’s policies and the host is responsible for any infraction committed by his/her guest. All guest must present an acceptable and valid photo ID with the date of birth listed before he/she will be admitted into the Residence Hall. All guest must then leave their ID with the Campus Security Desk upon check-in. Overnight guests are required to vacate the premised by 6:00 p.m. the following day, at which time they may request the return of their identification. If a guest leaves without retrieving their ID from Campus Safety, the ID will be sent to the Residence Life Office. All ID’s must be written in English to be considered acceptable. Minors (those under 18 years old) are not permitted in the building unless accompanied by a parent or legal guardian.

3.Each student is allowed two daytime guest daily. Day guest must vacate the Residence Halls by 12:00 a.m. (midnight). Day guests who do not leave by 12:00 a.m. (midnight) will be reported to the Residence Life Office. Their host will be subject to disciplinary action, and the guest will be subject to being banned from the building. A non-resident found in the building without a Guest Pass will be asked to leave the building immediately and will lose future visiting privileges.

4.Each student is permitted only one overnight guest per night. The Residence Hall will be limited to a maximum of fifty overnight guests per night unless an exception is granted by the Residence Life Administrator who is on-call that evening. Residents may have a total of three overnight guests per week (the week is defined as 8:00 a.m. Sunday morning through 8:00 a.m. Sunday morning). However, only two of those nights can be used between 5:00 p.m. Sunday and 8:00 a.m. Thursday. Overnight guest can only visit for a total of three nights per week. For example, an overnight guest could stay in the Residence Hall for three consecutive nights if the stay was for Thursday, Friday and Saturday nights. If a guest stays on a Monday, and Tuesday nights, they could not stay Wednesday night but could stay on Thursday, Friday or Saturday night. Overnight guests must be signed in by 9:00 p.m. and must leave by 6:00 p.m. on the following day. (If guest is staying consecutive nights, the guest must be re-signed in before 6:00 p.m. to receive a new pass.) Guest who violate the Overnight Guest Policy will be reported to the Residence Life Office. Their host will be subject to disciplinary action, and the guest will be subject to being banned from the building.

5.Guest with extenuating circumstances may be granted exceptions. This exception may be granted in cases where physical harm might come to the visitor if he/she were turned away (e.g., weather emergency). In the case of a request that meets the “emergency” requirement, Campus Safety will consult with the Residence Life Administrator who is on-call at the time of the request. (RA’s are not authorized to grant emergency status.) If an exception is granted, a $50 charge may be placed on the host’s account.

6.Students may not allowed a guest to infringe upon the rights of their roommate’s living space or possessions. Guests may visit another resident’s room only by invitation, and the host shall be responsible for the conduct of the guests at all times. A resident shall be permitted to entertain guests only with the express permission of his/her roommate(s). Campus Safety and Residence Life staff reserve the right to ask a guest to leave at any time. No minor may remain in any Residence Hall room without his/her parent or legal guardian, as well as the host-resident student, who must be present at all times.

 

D.Appliances & Furniture

1.Students may not bring their own furniture or refrigerators.

2.Residents are not permitted to move or remove college furniture from room to room (e.g., bed “A” moved to Bed “C” or items moved from room 102 to room 104).

3.Alterations of the physical structure or property of the Residence Hall by students is not permitted.  

4.Residents are not permitted to make repairs to college-owned facilities or furniture. All repairs must be completed by college personnel.

5.Halogen lamps are not allowed in the Residence Halls.

6.Microwaves are provided in all suite kitchens.

E.The Brookhaven Residential Village will follow Substance Free Community guidelines as outlined in SBU’s TOO.IV.E.2.

F.Quiet Hours

1.Quiet hours are 10:00 p.m. to 8:00 a.m. (the following morning) Sunday through Wednesday, and 12:00 a.m. (midnight) to 10:00 a.m. (the following morning) Thursday through Saturday.

2.All other details and definitions pertaining Quiet Hours and Courtesy Hours can be found in SBU’s TOO.IV.F.1 & 2.

Other items that are different

 

G.Damage Billing

1.Will follow damage billing cost as outlined by Dowling College.

H.Work order system

 

VIII. Emergency Maintenance/ Custodial

 

A.Custodial/ Maintenance Emergencies

1.Outside of regular business hours (after 4:30 p.m. Monday-Friday, and on weekends and holidays), the Division of Campus Residences’ night or weekend maintenance staff is authorized to respond to emergency situations only when contacted by professional staff. Such emergencies are resolved at no charge to the resident except when damage is the result of carelessness or is of a deliberate nature.

2.An emergency is defined as a situation which will cause or potentially cause:

a)Physical harm or extreme hardship to residents.

b)Physical damage to the building structure.

3.The following non-exhaustive list provides examples of emergency situations; these will be given immediate attention on a call-back basis:

a)Heat problems (if the inside temperature is below 68° degrees F.)

b)No electricity

c)Floods of any kind (e.g. sinks, toilets, pipes in walls etc.)

d)Clogged or broken toilet (if another toilet is not available)

e)Frozen water pipes

f)Clogged sewer lines

g)Clogged sinks or bathtubs if another sink or tub is not available

h)Person locked inside any room

i)No running water

j)Exposure to bodily fluids

k)No hot water

 

B.Access by Maintenance or Professional Staff

Residents may not refuse access to maintenance or professional staff members, presenting or displaying University ID, in exercising their assigned responsibilities. During emergencies or when responding to maintenance or custodial related issues staff may enter residential areas without having provided notice to the occupants.

 

IX. Minimum Standards

 

In accordance with the requirements of Chapter 416 of the Laws of 1988, the State University Board of Trustees has approved minimum living conditions standards, which, along with guidelines developed by the campus, set the standard for conditions in residential facilities.

 

A.Standard I

The residence halls shall be constructed and maintained to conform to all applicable safety codes and health standards.

 

Guidelines:

1.All furnishings and equipment supplied by the University will meet applicable fire and safety codes and standards promulgated by the State of New York.

2.Each resident’s bedroom will have an operational smoke detector.

3.Residents are required to adhere to all applicable safety codes and health standards in the use of private equipment and applicable safety codes and health standards in the use of private equipment and appliances, as detailed in these Terms of Occupancy.

4.Access to residential facilities is provided for the disabled in accordance with applicable codes and standards (i.e., section 504 of the Rehabilitation Act of 1973), in renovated residence halls except for Hendrix College.

5.Inspection and assessment of the physical facility and its components (e.g., water, electricity, and heating systems) is conducted annually by appropriate personnel in Residential Operations. The report of this inspection, including a priority list of repairs, recommended timetable for completion, and any backlog from earlier reports is distributed to appropriate campus personnel.

 

B.Standard II

The campus maintenance plan shall provide for a regular schedule of cleaning and repair for all community areas in residence halls.

 

Guidelines:

1.Cleaning of lounges, hallways, bathrooms, and other community spaces areas used by all residents will occur on a regular basis.

2.Every reasonable effort will be made by the Division of Campus Residences to keep residential facilities sanitary and vermin free, and all appliances in good working order or removed from service. Residents will also share in this responsibility.

3.Whenever a question arises about the suitability of a particular student bedroom, Residential Operations staff will recommend to the Associate Director of Residential Programs whether such rooms should be removed from service until conditions are corrected. The Associate Director for Residential Programs will decide whether such rooms should be removed from service until conditions are corrected.

 

C.Standard III

The campus shall provide each student resident with adequate living space, furniture, and appropriate and sufficient heat, light, and hot water.

 

Guidelines:

1.Each resident will be provided with adequate room/suite and lounge furniture. As a minimum, except in the case of over-assignment, each resident will be provided with a bed, a desk, a light source, a dresser, and a closet or a wardrobe cabinet. All such equipment will be clean, sturdy, and of acceptable appearance.

2.The Division of Campus Residences assesses the condition of all bedroom furniture during each academic year, and utilizes the target amount recommended by SUNY Central Administration for replacement of furnishings. It is the responsibility of all residents to report any maintenance problems to their RHD or their Quad Office as soon as problems are identified.

 

D.Standard IV

The Campus shall establish procedures for routine and emergency repairs to residence hall facilities.

 

Guidelines:

1.All requests for repairs should be entered in the on-line work order system located at (www.stonybrook.edu/fixit). In the event of a facilities related emergency, residents should alert their RHD, or Quad Office, if during business hours or by calling University Police nights and weekends to reach the staff member on duty. Should residents have a question about the status of a service request, they may check on that status by logging onto the work order system and searching for the status of their specific request.

2.To the extent possible, major rehabilitation or other capital projects will take place at times when residents are not in occupancy. Major construction projects that are disruptive to ongoing programs will not continue during scheduled examination periods. If this is impossible, arrangements will be made to house residents elsewhere.

3.Storage Space after Check Out

Due to space limitations, the University cannot provide storage for students’ belongings. Students must be prepared to move their belongings immediately upon checking out of the residence halls. The disposal of found property will be done in accordance with the terms set by the New York State Personal Property Law. See (Appendix B).

 

E.Standard V

The campus establishes procedures for redress for student residents in the event of the loss of services such as heat, light, and hot water in the residence halls for extended periods that are within the control of the campus.

 

Guidelines:

1.Planned outages that extend for a significant period of time will result in a reduction in the basic housing rate for all affected residents.

2.Should a residential area lose basic service such as heat, hot water, or light, and that loss is expected to persist for an extended period of time, alternate space will be identified, to the extent possible, to accommodate the affected resident. Residents will have the option of accepting an alternate space as either a permanent reassignment or as a temporary living space until service is restored in their regularly assigned space.

3.If sufficient space in other areas to accommodate affected residents does not exist, to the extent possible arrangements will be made to find alternative living accommodations. If this is not possible, a portion of the resident’s room charges will be credited to their account.

 


 

Appendix A

SUNY Rules of Public Order

 

Summary

It is the policy of the State University of New York (SUNY) to comply with legal requirements of NYS Education Law §6430. Accordingly, the Board of Trustees of the State University of New York has adopted written rules (8 NYCRR §535) for the maintenance of public order on University campuses and other campus properties used for educational purposes pursuant to NYS Education Law §6430.

 

This policy outlines the rules for the maintenance of public order (including prohibited conduct), applicability and communication of the rules, and statements regarding freedom of speech, assembly, picketing and demonstrations on campuses. Campus procedures and penalties for the violation of the rules and enforcement procedures are prescribed.

 

I. Rules for the Maintenance of Public Order

 

The Board of Trustees of the State University of New York (University) has adopted written rules (8 NYCRR §535) for the maintenance of public order on campuses of the University and other campus properties used for educational purposes pursuant to NYS Education Law §6430.

 

A.Prohibited Conduct

No person either singly or in concert with others shall:

1.Willfully cause physical injury to another person, nor threaten to do so;

2.Physically restrain or detain any other person;

3.Remove anyone from any place where he or she is authorized to remain;

4.Willfully damage or destroy property of the campus or property under its care;

5.Remove property of the campus or property under its care;

6.Use campus property or property in the campus’s care without authorization;

7.Enter into any private office of an administrative officer, member of the faculty or staff member without implied or explicit permission;

8.Enter into and remain in any campus building or facility for any purpose other than its authorized uses or in such manner as to obstruct its authorized use;

9.Remain in any building or facility after it is closed without authorization;

10.Refuse to leave a campus building or facility after being required to do so by an authorized administrative officer;

11.Obstruct the free movement of people and vehicles in any place to which these rules apply;

12.Deliberately disrupt or prevent the peaceful and orderly conduct of classes, lecture and meetings;

13.Deliberately disrupt or prevent the freedom of any person to express his or her views, including invited speakers;

14.Knowingly have in his or her possession upon the premises to which these rules apply, any rifle, shotgun, pistol, revolver, or other firearm or weapon without the written authorization of the president whether or not a license to possess the weapon has been issued to the person;

15.Willfully incite others to commit any of the acts prohibited in this section with the specific intent to procure them to do so; or

16.Take any action, create or participate in the creation of any situation, which recklessly or intentionally endangers the mental or physical health of anyone for the initiation into or affiliation with any organization.

 

B.Supplementary Rules

The rules in section I.A. of this policy may be supplemented by additional rules for the maintenance of public order but only to the extent that such rules are not inconsistent with those listed here.

1.The additional campus rules must be approved by the Board of Trustees of the State University of New York and filed with the commissioner of education and the Board of Regents within 90 days of adoption by the Board of Trustees.

a.The establishment of supplementary rules for the maintenance of public order does not preclude the establishment of student behavior codes by College Councils in accordance with the procedures described in Board of Trustees policy Student Conduct Regulation Guidelines.

b.Hereafter, whenever this policy refers to the Rules for the Maintenance of Public Order it shall also be deemed to include any supplementary rules promulgated here under.

 

C.Applicability of the Rules

The rules and regulations contained in section I.A. of this policy govern the conduct of students, faculty, all other staff, licensees, invitees and all other persons, whether or not their presence is authorized, upon any University campus to which the rules apply. They also apply to the same individuals with respect to any other premises or property, under the control of the University or University campus, and that are used in teaching, research, administrative service, cultural, recreational, athletic or other programs and activities.

1.Charges against any student for violation of the rules in section I.A. of this policy that result from alleged actions upon the premises of any other campus to which these rules apply shall be heard and determined at the campus where the student is enrolled.

 

D.Communication of the Rules

The rules in section I.A. of this policy as well as any approved additional campus rules for the maintenance of public order shall be provided to all students enrolled in the campuses of the University.

1.Campuses shall promptly communicate with all members of the campus community (administration, faculty, staff and students) on issues related to the rules in section I.A. of this policy as well as supplementary rules adopted and approved by the Board of Trustees.

2.To the extent that time and circumstances permit, such communication shall precede the exercise of the authority, discretion and responsibilities granted and imposed by the rules in this policy. Each campus in matters such as these shall employ such procedures and means, formal and informal, as will promote such communication.

 

E.Freedom of Speech and Assembly; Picketing and Demonstrations

1.No student, faculty member or other staff member or authorized visitor shall be subject to any limitation or penalty for expressing his or her views or for assembling with others for such purpose;

a.Peaceful picketing and other orderly demonstrations in public areas of campus grounds and buildings are not subject to interference provided there are no violations of the rules in section I.A. of this policy.

2.In order to provide maximum protection to the participants expressing their freedom of speech and to the campus community, each president shall:

a.Promulgate procedures appropriate to that campus for provision of reasonable advance notice of the date and time of any planned assembly, picketing or demonstrations upon the grounds of the campus; the proposed location of the assembly or exercise; and the intended purpose;

i.The procedures and processes shall be reviewed and revised periodically;

ii.The procedures and processes for advance notice shall not be made a condition precedent to any assembly, picketing or demonstration; and

iii.  Providing advance notice shall not automatically have permission to use a campus facility or building without also following the appropriate processes for obtaining permission to use campus facilities and buildings.

 

II. Campus Procedures and Penalties for the Violation of the Rules of Maintenance of Public Order

 

The Board of Trustees of the State University of New York has adopted campus procedures and penalties for the violation of the rules of maintenance of public order on campuses and other campus properties used for educational purposes pursuant to NYS Education Law §6430, as outlined herein.

 

A.Procedures and Penalties for Different Categories of Individuals

1.The president shall inform any licensee or invitee who shall violate any provisions of these rules that his or her license or invitation is withdrawn and shall direct him or her to leave the property of the campus. In the event of a failure or refusal to leave the premises the president shall cause the licensee or invitee’s ejection from the campus.

2.In the case of any other violator, who is neither a student nor faculty or other staff member, the president shall inform the violator that they are not authorized to remain on the property of the campus and direct them to leave the premises. In the event of a failure or refusal to leave the premises the president shall cause the violator’s ejection from the campus property. Nothing in this subdivision shall be construed to authorize the presence of anyone at any time prior to such violation nor to affect his or her liability to prosecution for trespass or loitering as prescribed in the penal law.

3.In the case of a student, charges for violation of any of these rules shall be presented and shall be heard and determined in the manner hereinafter provided in section II.3.b.and section II.3.c. of this policy.

a.The policy Student Conduct Regulation Guidelines authorized by NYS Education Law § 356(3)(g) and codified in 8 NYCRR §500 provides for College Councils to promulgate or review and ratify rules for student conduct subject to supervision of the Board of Trustees of the State University of New York. The rules so established in such local conduct codes are valid only if they are adopted by College Councils in the manner consistent with Trustee policy. The decision to charge a student under such rules in the campus’s local conduct code or those rules contained in section I.A. of this policy must be made. Once the choice is made, the campus must completely adhere to and follow the procedures, processes and penalties described for the path elected. A campus cannot charge a student under both the campus local code of conduct and the rules and procedures set forth in this policy.

b.Notice, Hearing and Determination of Charges against Students

i.Whenever a complaint is made to the president of a violation by a student or students of the rules prescribed in section I.A. of this policy or whenever he or she has knowledge that such a violation may have occurred, he or she shall cause an investigation to be made and the statements of the complainants, if any, and of other persons having knowledge of the facts reduced to writing.

ii.If the president is satisfied from such investigation and statements that there are reasonable grounds to believe that there has been such a violation, he or she shall prepare or cause to be prepared charges against the student or students alleged to have committed such violation.

iii.  The charges shall state the specific offense and section designation of the offense’s prohibition and shall specify the ultimate facts alleged to constitute the offense. Such charges shall be in writing and shall be served on the student or students named therein by delivering the charges to the student or students personally, if possible, or, if not, by mailing a copy of such charges by registered mail to the student or students at their usual place or places of abode while attending campus and also to their home address or addresses, if different.

iv.  The notice of charges so served shall fix a date for a hearing of the charges not less than 10 or more than 15 days from the date of service which shall be the date of mailing where necessary to effect service by mail.

v. Failure to appear in response to the charges on the date fixed for the hearing, unless there has been a continuance for good cause shown, shall be deemed to be an admission of the facts stated in such charges and shall warrant such action as may then be appropriate. Before taking such action, the hearing committee, referred to section II.3.c. of this policy, shall give notice to any student, who has failed to appear, in the manner prescribed in section II.3.b.iv. of this policy, of its proposed findings and recommendation to be submitted to the president and shall so submit such findings and recommendations 10 days thereafter unless the student has meanwhile shown good cause for his or her failure to appear, in which case the hearing shall be rescheduled.

vi.  Upon demand at any time before or at the hearing, the student charged or his or her duly designated representative shall be furnished a copy of the statements taken by the president in relation to such charges and the names of other witnesses who will be produced at the hearing in support of the charges. The provision of the witness names and statements shall not preclude the testimony of witnesses who were unknown at the time of such demand.

vii.The president may, upon the service of charges, suspend the student named therein, from all or any part of the campus's premises or facilities pending the hearing and determination thereof, whenever, in the president’s judgment, the continued presence of such student would constitute a clear danger to himself or herself or to the safety of persons or property on the premises of the campus or would pose an immediate threat of disruptive interference with the normal conduct of the campus's activities and functions; provided, however, that the president shall grant an immediate hearing on request of any student so suspended with respect to the basis for such suspension.

4.In the case of a faculty member having a continuing or term appointment, charges of misconduct in violation of these rules shall be made, heard and determined in accordance with title D of Part 338 of the Policies of the Board of Trustees [see UUP Bargaining Agreement Article 19.]

a.Penalties

If a faculty member having a continuing or term appointment, is found guilty of misconduct through violations of the rules in section I.A. of this policy, he or she may be subject to dismissal or termination of his or her employment or such lesser disciplinary action as the facts may warrant including suspension without pay or censure.

5.In the case of any staff member who holds a position in the classified civil service, described in NYS Civil Service Law §75, charges of misconduct in violation of these rules shall be made, heard and determined as prescribed in that section.

6.Any other faculty or staff member who shall violate any provision of these rules be dismissed, suspended without pay, or censured by the appointing authority as prescribed in the Policies of the Board of Trustees.

7.Organizations which operate upon any campus of the University or upon the property of any University campus used for educational purposes shall be prohibited from authorizing the conduct described in section I.A.16. of this policy.

a.The president at each campus shall be responsible for the enforcement of this section.

b.Whenever the president has determined on the basis of a complaint or personal knowledge that there is reasonable ground to believe that there has been a violation of section I.A.16. of this policy by any organization, the president shall prepare or cause to be prepared written charges against the organization, which shall state the rule, and section violated and shall specify the ultimate facts alleged to constitute such violation.

c.Such written charges shall be served upon the principal officer of the organization by registered or certified mail, return receipt requested, to the organization's current address and shall be accompanied by a notice that the organization may respond in writing to the charges within 10 days of receipt of said notice. The notice of the charge so served shall include a statement that the failure to submit a response within 10 days shall be deemed to be an admission of the facts stated in such charges and shall warrant the imposition of the penalty described in section II.A.7.g. of this policy. The response shall be submitted to the president and shall constitute the formal denial or affirmation of the ultimate facts alleged in the charges. The president may allow an extension of the 10-day response period.

d.Upon written request, by an authorized representative of the organization, the president shall provide the representative organization an opportunity for a hearing. A hearing panel designated by the president shall hear or receive any testimony or evidence which is relevant and material to the issues presented by the charge and which will contribute to a full and fair consideration thereof and determination thereon. The organization's representative may confront and examine witnesses against and may produce witnesses and documentary evidence on its behalf.

e.The hearing panel shall submit written findings of fact and recommendations for disposition of the charge to the president within 20 days after the close of the hearing.

f.Final authority to dismiss the charges or to make a final determination shall be vested in the president. Notice of the decision shall be in writing; shall include the reasons supporting such decision; and shall be served on the principal officer of the organization by mail in the manner described in section II.A.7.c. of this policy within a reasonable time after such decision is made.

g.Any organization, which authorizes the prohibited conduct described in section I.A.16. of this policy, shall be subject to the rescission of permission to operate upon the campus or upon the property of the campus. The penalty provided in this subdivision shall be in addition to any penalty which may be imposed pursuant to the penal law and any other provision of law, or to any penalty to which an individual may be subject pursuant to this policy or the student code of conduct for the campus.

h.The Hearing Committee and Its Procedures for Charges against Students

i.There shall be constituted at each campus a hearing committee to hear charges against students of violation of the rules for the maintenance of public order entailed to in section I.A. of this policy. Such committee shall consist of three members of the administrative staff and three members of the faculty, designated by the president, and three students who shall be designated by the members named by the president. The president shall appoint a chairperson of the committee.

ii.Each such member shall serve until his or her successor or replacement has been designated.

iii.  No member of the committee shall serve in any case where he or she is a witness or is or has been directly involved in the events upon which the charges are based. In order to provide for cases where there may be such a disqualification and for cases of absence or disability, the president shall designate an alternate member of the administrative staff and an alternate member of the faculty, and the president’s principal designees shall designate an alternate student member, to serve in such cases.

iv.  Any five members of the committee may conduct hearings called by the chairperson and make findings and recommendations as hereinafter provided. At any campus where the president determines that the number of hearings which will be required to be held is, or may be, so great that they cannot otherwise be disposed of with reasonable speed, he or she may determine that the hearing committee shall consist of six members of the administrative staff and six members of the faculty to be designated by him or her and of six students who shall be designated by the members designated by him or her. In such event the president shall designate one of such members as chairperson who may divide the membership of the committee into three divisions each to consist of two members of the administrative staff, two faculty members and two students and may assign charges among such divisions for hearing. Any four members of each such division may conduct hearings and make recommendations as hereinafter provided.

v.The hearing committee shall not be bound by the technical rules of evidence but may hear or receive any testimony or evidence which is relevant and material to the issues presented by the charges and which will contribute to a full and fair consideration thereof and determination thereon.

vi.  A student against whom the charges are made may appear by and with representatives of his or her choice. The charged student but not his or her representatives or witnesses may confront and examine witnesses against him or her and may produce witnesses and documentary evidence in their own behalf.

vii.There may be present at the hearing: the student charged and his or her representatives and witnesses; other witnesses; representatives of the campus’s administration; and, unless the student shall request a closed hearing, such other members of the campus community or other persons, or both, as may be admitted by the hearing committee.

viii.A transcript of the proceedings shall be made.

ix.  Within 20 days after the close of a hearing, the hearing committee shall submit a report of its findings of fact and recommendations for disposition of the charges to the president together with a transcript of the proceedings, and shall at the same time transmit a copy of its report to the student concerned or his or her representative. Within 10 days thereafter the president shall make his determination thereon.

x.Final authority to dismiss the charges or to determine the guilt of those against whom they are made and to expel, suspend or otherwise discipline them shall be vested in the president. If the president shall reject the findings of the hearing committee in whole or in part, he or she shall make new findings which must be based on substantial evidence in the record and shall include them in the notice of the final determination which shall be served upon the student or students with respect to whom it is made.

i.Penalties

Students found to be responsible for a violation of the rules of public order shall be subject to expulsion or such lesser disciplinary action as the facts of the case may warrant, including suspension, probation, loss of privileges, reprimand or warning.

 

III. Mandates for Enforcement of the Rules for Maintenance of Public Order

 

A.Enforcement Program

The Board of Trustees of the State University of New York has adopted enforcement policies for the rules and regulations for the maintenance of public order on campuses and other campus properties used for educational purposes pursuant to NYS Education Law § 6430 as outlined herein.

1.The president shall be responsible for the enforcement of the rules in § I.A. of this policy and he or she may designate to other administrative officers authorization to take action in accordance with such rules when required or appropriate to carry them into effect.

2.It is not intended by any provisions herein to curtail the right of students, faculty or staff to be heard upon any matter affecting them in their relations with the campus. In the case of any apparent violation of the rules in section I.A. of this policy by such persons, which, in the judgment of the president, does not pose any immediate threat of injury to person or property, the president may make reasonable effort to learn the cause of the conduct in question. They may make a reasonable effort to persuade those engaged therein to desist and resort to permissible methods for the resolution of any issues which may be presented. In doing so, the president shall warn such persons of the consequences of persistence in the prohibited conduct, including their ejection from any premises of the campus where their continued presence and conduct is in violation of these rules.

3.In any case where violation of the rules in section I.A. of this policy does not cease after such warning and in other cases of willful violation of such rules, the president shall cause the ejection of the violator from any premises, which he or she occupies in such violation. The president shall initiate disciplinary action as provided in section II of this policy.

4.The president may apply to the public authorities for any aid, which he or she deems necessary in causing the ejection of any violator of these rules.

5.The president may request the University counsel to apply to any court of appropriate jurisdiction to restrain the violation or threatened violation of such rules.

 


 

Appendix B

Property

 

I. Campus Residences Abandon Policy

A.If any staff member recovers an item from one of the resident(s) room, they need to report it to the quad office in order for the item to be tag* and to returned to its respectful owner.

B.*If items are found in a room the Quad Office staff will verify that the room is indeed a vacancy and coordinate the bagging and documentation of found items. Documentation shall include the owner name, attempts made to contact the owner, an inventory of items, a picture of the item, date found, and full name of finder. Every attempt should be made to reach the owner.

 

II. Disposal of Found Property

A.The disposal of found property will be done in accordance with the terms set by the New York State Personal Property Law as indicated below:

1.Property valued at one hundred dollars (100) or less will be held for at least three (3) months.

2.Property valued over one hundred dollars (100), but not more than five hundred dollars (500), will be held for at least six (6) months.

B.If the property value is estimated to be over a thousand (1000) dollars, the University Police Department needs to be contacted and take custody of the property.

1.Property valued over five hundred dollars (500), but not more than five thousand dollars (5000), will be held for at least one year.

2.Property valued at over five thousand dollars (5000) will be held for at least three years.

C.Unclaimed item(s) having minimal value can be donated to a recognized charity or appropriately destroyed. Cash which has not been claimed by the owner or the finder within the appropriate time period will be deposited into the Stony Brook University General Fund account.

D.After the report has been drawn, a copy should be sent to the Residential Risk Management Director “David Scarzella” at: david.scarzella@stonybrook.edu

 

TAG SAMPLE

ITEM NUMBER: ………………………………….

FINDERS NAME:………………………………….

ITEM DESCRIPTION: ………………………………….

LOCATION: …………………………………. (QUAD, BUILDING, ROOM #)

DATE: ………………………………….

DEPARTMENT: ………………………………….

NOTES:   ………………………………….

 


Appendix C

Housing Eligibility

 

I. West Apartments Eligibility

 

All criteria must be met, and eligibility must be continually maintained throughout the residency period. Loss of eligibility may result in reassignment to a space in one of the traditional residence halls or loss of campus housing

 

A.Students must have U3, or U4 standing.

 

B.Have lived on campus at Stony Brook for at least one semester.

 

C.Have a cumulative Stony Brook GPA of 3.0 or greater.

 

D.Acceptable judicial history at the University- students found responsible for two or more Level I violations OR one or more Level II or III violations are ineligible to reside within West Apartments.

 

II. Specialty Academic Housing

 

A.Honors College Students will be assigned to a designated residence hall (currently Toscanini).

 

B.WISE (Women in Science and Engineering) will be assigned to a designated residence hall (currently Gray).

 

C.University Scholars are assigned to one of six designated residence halls on campus (currently Dreiser, Greeley, Dewey, Amman, Benedict, or Cardozo).

 

D.HAB (High Achieving Business) students will be assigned to a designated residence halls (currently Langmuir).

 

III. Accommodations for Disabilities

 

Any medical or physical related issues that require special housing accommodations must be brought to the attention of the office of Disabled Student Services; modification of housing will be processed based on recommendations from that office.


 

Appendix D

Room Occupancy Procedures

 

I. Assignment and Arrival

 

A.Room Assignment

Upon arrangement of a housing contract, residents will be assigned a space and date to move in.

 

B.Room Assignment Hold

Room assignments will be held until 5:00pm of the first day of classes or until 5:00pm of the day an assignment is given, whichever is later. Late check-ins may be requested through the quad office. Failure to obtain approval for a late check in will result in the forfeiture of assignment.

 

C.Electronic Room Condition Report (E-RCR)

1.When first occupying a room or suite, the resident(s) should make an initial inspection of the room(s) to verify the condition of the premises and furnishings. Within 3 days of occupancy a staff member will email residents a link to their Electronic Room Condition Report.

2.Residents must enter their student ID number and room location (quad, building, room number) when logging into the system. After being logged in, residents will complete the report.

3.Residents will be prompted with the following chart, outlining all aspects of the facility and furnishings therein. Residents must note any issues with items listed on the report. In addition, there will be a listing of any pending work orders on the room/suite that the quad office is aware of.

 

Furniture

Suite

Bedroom

 

Bedframe

Mattress

Blinds/Curtains

Desk

Telephone

Bookshelf (desk attachment)

Desk Light (desk attachment)

Dresser

Except in Lauterbur and Yang

Pedestal (night stand)

Chair (desk)

Wardrobe

if permanent triple rooms w/o built in closet

Closet

Towel Bar / Hooks

Overhead Lighting (bedroom)

Personal Heating / Air Conditioning Units

Yang, Lauterbur and Roth Quad

Living Room

 

Sofa / Love Seat

Coffee Table

Blinds/Curtains

NA

Floor Lamp(Living room)

NA

Overhead Lighting (Common Areas)

Bike Rack

NA

Personal Heating / Air Conditioning Units

Yang, Lauterbur and Southampton

Dining/Kitchen

 

Dining Room Table

if cooking suite

Dining Chairs (one per bed in apartment)

Hand, Gershwin, Amagansett, and Southold

Refrigerator

Amagansett and Southold

Microwave Oven

Hand, Gershwin, Amagansett and Southold

Stove / Oven combo

Hand, Gershwin, Amagansett and Southold

Stove hood

Hand, Gershwin, Amagansett and Southold

Kitchen Cabinets

Hand, Gershwin, Amagansett and Southold

Sink

Hand, Gershwin, Amagansett and Southold

Bathroom

 

Toilet

Bathroom Sink

Shower Head

Shower Curtain

Bathroom Vanity

Bathroom Mirror

Overhead lighting

Towel Bar / Hooks

Toilet Paper holder

Soap Dish

Except for Tabler Quad

Tub / Shower

Misc

 

Ethernet Jack

Phone Jack

Windows

Window Screens

Fire Extinguisher

Hand, Gershwin, Amagansett and Southold

Garbage Pail

Recycle Bin

 

4.The report will be retained online for the entire duration of occupancy. The report shall be the basis for determining damage, cleaning, and billing if there are discrepancies during the checkout process.

 

II. Voluntary Room Changes

 

A.During published periods when room changes are permitted, residents may request a room change through their respective Quad Office. Residents must complete a Room Change Request Form, and have it approved by the Hall Director(s) of the building(s) where the original and requested rooms are.

 

B.During the academic semester, room changes are considered only when moving between spaces with identical rates.

 

C.As a campus committed to promoting diversity, room change requests that are based on the lack of tolerance for others because of race, creed, color, disability, national origin, religion, sexual orientation, or status as a disabled or United States veteran, will not be considered or approved.

 

D.Residents who move without prior approval will be directed to return to their assigned space, will lose their room change privileges until the following semester, and may be subject to judicial proceedings.

 

III. Check Out

 

A.Residents must check out of their space 24 hours following the end of their last final or at 9am on the day after the last scheduled final, whichever is sooner. All residents are expected to check out by the posted closing time on the last day of their Housing Agreement.

 

B.To properly check out a student must completely remove personal property and clean the space. He/she must report to either the Quad or Residence Hall Office to return the key to a Professional Staff member or Resident Assistant. A Residential Programs staff member will assess any damages.

 

C.Residents are also offered the Express Check Out option. To utilize this option, residents must obtain an Express Check Out envelope from the Quad or Residence Hall Office. Once all personal property is out of the room/suite, lock the door, complete the form in its entirety, and place keys in the attached envelope. Place the envelope in Express Check Out box which is located outside the respective Quad or Residence Hall office.

 

D.Any resident who, upon leaving, fails to check out through either of the above procedures shall be assessed the current fees for failure to return room key(s) and improper checkout. In addition, the residents will continue to accrue and be responsible for rent charges through the date the University determines the space has been vacated. Additionally, the resident will be responsible for damages that may occur to that room/suite before the determined vacancy date.

 

 

IV. Voluntary Termination of Housing Agreement

 

A.Prior to the start of published residency period, requests by prospective residents who wish to cancel their housing prior to the start of their housing appointment must be made in writing to the Division of Campus Residences. The cancellation date will be that on which the space can be reassigned. Advanced payment room deposits may not be eligible for refund.

 

B.After the start of the published residency period, residents wishing to terminate their housing contract prior to the end of their agreement period must submit a request in writing to the Associate Director of Residential Programs for Administration and Services.

 

C.When occupancy levels in the residence halls are at or above 100% of useable space, residents who cancel their housing will be assessed housing charges on a daily basis through the date that a proper checkout is processed. However, if occupancy in the residence halls is below capacity and there is no active waiting list for housing, residents who cancel their housing will be assessed housing charges through the end of that semester with no proration of fees extended. Additionally, the resident will remain responsible for any damages that may occur to that room despite the resident’s non-occupancy.

 

V. Room Consolidation

 

The University reserves the right to consolidate residents upon written notice; residents who live alone in a double room may be relocated.

 

VI. Eviction from Residence Halls by the University

Residents may be obligated to prematurely vacate their room for several reasons including, but not limited to:

 

A.A student receives three Letters of Warning for infractions of the Student Conduct Code, or these Terms of Occupancy.

 

B.There is an outstanding balance on the account of the student and/or he/she has unpaid housing fees.

 

C.A student is dismissed from the university or from classes, or if the student’s course load falls below full time status.

If the continued presence of a student would constitute a danger to the student or to the safety of persons or property in the residence halls, or would pose a threat of disruptive interference with the normal conduct of residence hall activities and functions, or if otherwise warranted due to the seriousness of a student’s behavior, the University may suspend the student’s privilege of occupancy in accordance with the University Student Conduct Code.

Appendix E

Health and Safety Cleanliness Expectations

 

I. Suite/Living Room Area

To allow easy access into this area, living room items (including furniture) should be organized and neat. No open food items should be present. Excess trash should be removed.

 

II. Dining Room Area

The dining room table should be clean and any food items in that area should be stored in closed containers, to discourage pests.

 

III. Kitchen Area

The floor should be clean (i.e. swept and mopped). Any food items in the area should be stored in closed containers, to discourage pests. The stove and countertop areas should be cleaned and wiped down properly, (i.e., no oil or grease). The kitchen sink should be clean and empty (i.e., dishes are cleaned, and are in the dish drain and/or stored). The garbage receptacle should be empty or at moderate level; not overflowing.

 

IV. Bathroom Area(s)

Floors should be clean (i.e., swept and mopped). The tub, toilet and countertop areas should be clean, free of dirt and debris.

 

V. Bedroom(s)

The room should be set up to allow easy ingress and egress. Clothes and other obstacles should be removed and put away.

 

VI. Garbage and Recycling Receptacles

Garbage and recycling receptacles should be emptied regularly. There should not be any garbage or recyclables outside the receptacles and the receptacles must not be overflowing. Garbage and recyclables may not be left outside the room/suite at any time. All garbage and recyclables must be disposed of in designated garbage bins throughout the Residence Halls.


 

Appendix F

Repair Costs

 

I. Minimum Price Index Residential Damage Rates

 

DIVISION OF CAMPUS RESIDENCES

STONY BROOK UNIVERSITY

For the period July 1, 2012 - June 30, 2014

 

The following index lists the minimum charge required to repair and/or replace Stony

Brook's residence hall facilities and the furnishings within. Please contact the

individuals below for clarification and/or price quotes for unlisted or specialized items.

 

BATHROOM FACILITIES

 

 

Shower body, rebuild, Mendelsohn & H Quads

$220.50

 

Shower body replace

$430.50

 

Shower body replace, Mendelsohn & H Quads

$462.00

 

Shower curtain

$21.00

 

Shower curtain bar

$78.75

 

Shower drain snake

$105.00

 

Shower handles - pair

$89.25

 

Shower head

$68.25

 

Shower strainers replace

$94.50

 

Soap tray

$78.75

 

Stalls ( shower & toilet )

$787.50

 

Stalls, marble ( shower & toilet )

$1,365.00

 

Toilet bowl

$367.50

 

Toilet floor replace

$210.00

 

Toilet paper holder ( suites )

$105.00

 

Toilet reset

$78.75

 

Toilet seat replace

$63.00

 

Toilet tissue bar

$36.75

 

Toilet, wall hung replace

$346.50

 

Towel bar/hook

$68.25

 

Urinal replace

$546.00

 

Wash basin

$252.00

 

Wash basin, chair carrier

$409.50

 

Wash basin, drain, snake

$105.00

 

Wash basin, faucet 4" replace

$210.00

 

Wash basin faucet 8" replace

$273.00

 

Wash basin strainers w/pipe

$89.25

 

Wash basin, wall hung replace

$336.00

 

Wash basin ( w/accessories )

$451.50

 

 

 

 

BEDDING

 

 

Bedframe (Twin)

$252.00

 

Bedframe (Queen)

$78.75

 

Mattress (Twin)

$152.25

 

Mattress (Queen)

$204.75

 

Boxspring (Queen)

$115.50

 

 

 

 

BLINDS

 

 

Re-install existing blind (per blind)

$49.50

per blind

Re-cord existing blind (per blind)

$60.50

per blind

Fabricate and install new blind (per square foot)

$11.00

per sq. ft.

 

 

 

BRICK CLEANING

 

 

Brick cleaning exterior & interior (per hour)

$125.00

per hour

 

 

 

CARPET

 

 

Carpet cleaning (per room)

$125.00

 

Carpet replacement (per square yard).

$55.00

per sq. yd.

 

 

 

CEILING TILE

 

 

Ceiling Tile

$52.50

 

 

 

 

CHAIRS

 

 

Chair, student desk

$89.25

 

Chair, metal coated stacking ( lounge )

$105.00

 

 

 

 

CHECK-OUT

 

 

Improper check-out administrative fee

$50.00

 

*overstays (full day or partial) will be charged at full per day rate

 

 

 

 

 

CLEANING

 

 

Excessive cleaning per room

$125.00

 

Trash removal - bedroom

$75.00

 

Trash removal - suite room, bathroom, kitchen

$125.00

 

 

 

 

CLOSETS

 

 

Closet doors, folding, woven wood, including installation

$246.75

 

Closet shelf

$63.00

 

 

 

 

COOKING ITEMS

 

 

Cooking hood

$168.00

 

Microwave, small ( all areas )

$131.25

 

Microwave plate (all areas)

$68.25

 

Kitchen seating booths ( replace all )

$2,835.00

 

Table only, for above ( repair )

$262.50

 

Upholstery per half seating unit

$367.50

 

Kitchen table ( all other areas )

$288.75

 

 

 

 

COVE BASE

 

 

Cove base, repair

$52.50

 

 

 

 

DOORS

 

 

Door check, student room

$88.00

 

Door check, interior

$275.00

 

Door frame, exterior

$440.00

 

Door frame, interior

$165.00

 

Door hinge

$71.50

 

Door room number signs

$104.50

 

Door replacement, student room

$495.00

 

Door refinishing, one side

$121.00

 

Door refinishing, both sides

$236.50

 

Door repair ( nail, dart holes in door )

$88.00

 

Door handle

$165.00

 

Door closer, exterior

$275.00

 

Electric Strike (Exterior or Handicap)

$495.00

 

Exterior Card Reader

$605.00

 

Electronic door repair

$150.00

per hour

CCTV replacement and repair

$175.00

per hour

 

 

 

DRAPERY AND DRAPERY ROD REPAIR/REPLACEMENT

 

 

Drapery, dry cleaning (per drape)

$76.10

per drape

Repair existing drapery rod including installation (per rod)

$60.50

per rod

Re-install existing drapery rod

$55.00

per rod

Furnish and install new rod (per rod)

$137.50

per rod

Re-install existing drapery

$55.00

 

 

 

 

EXIT SIGNS

 

 

Ceiling mounted w/ one face

$84.00

 

Ceiling mounted w/ two faces

$99.75

 

Wall mounted with one face

$73.50

 

Wall mounted with two faces

$94.50

 

 

 

 

FAUCETS

 

 

Faucet, shower

$110.00

 

Faucet, tub

$165.00

 

 

 

 

FIRE SAFETY

 

 

*** For prices please contact Director of Residential Risk Management

 

 

 

 

 

FLOOD

 

 

Floods

$125.00

 

 

 

 

FLOOR TILE

 

 

Floor tile, rubber-per tile

$52.50

 

Floor tile, VCT-per tile

$26.25

 

 

 

 

FURNITURE

 

 

 

 

 

Room Furniture

 

 

Student desk

$262.50

 

Student desk - keyboard tray

$63.00

 

Student desk chair

$89.25

 

Student 3 drawer pedestal

$210.00

 

Student 5 drawer dresser

$288.75

 

Student 2 drawer stackable dresser

$157.50

 

Student bookcase

$120.75

 

Student mattress

$157.50

 

Student bed frame ( complete )

$393.75

 

Student standing lamp

$68.25

 

Student coffee table, round

$483.00

 

Student coffee table, square

$483.00

 

Student 3 seat oak frame couch

$945.00

 

Student 2 seat oak frame couch

$735.00

 

Student Wardrobe

$420.00

 

Loft assembly kit

$210.00

 

Lounge Furniture

 

 

Chairs, metal coated stacking

$89.25

 

Dolly for above chairs

$131.25

 

Coat rack

$131.25

 

Bench, oak ( 93K )

$525.00

 

Bench, oak ( 94K )

$577.50

 

Couch, sectional MELLO, square unit

$399.00

 

Couch, sectional MELLO, wedge unit

$420.00

 

Carrel, study area

$262.50

 

Bulletin board

$131.25

 

Folding table

$367.50

 

Stove, 30"

$498.75

 

TV, large for lounge

$2,362.50

 

VCR, Sharp

$105.00

 

Rear projection screen

$472.50

 

VCR to above unit

$393.75

 

Amp to above unit

$262.50

 

Speaker to above unit

$157.50

 

Cart for above unit

$131.25

 

TV for above unit

$5,670.00

 

Installation for above unit

$1,680.00

 

Apartment Furniture

 

 

Refrigerator, West I

$945.00

 

Refrigerator, West II

$1,050.00

 

Chapin

$787.50

 

Queen size box spring & frame

$393.75

 

Queen size mattress only

$210.00

 

Bedroom

 

 

Bed frame

$262.50

 

Bookshelf

$131.25

 

Chair

$89.25

 

Closet door (each)

$262.50

 

Desk

$262.50

 

Dresser (four or five drawer)

$288.75

 

Light Fixture (Nobel Halls)

$157.50

 

Mattress, twin

$157.50

 

Pedestal

$210.00

 

Living/Dining Room

 

 

Couch (each)

$1,260.00

 

Dining chair (each)

$157.50

 

Dining table

$420.00

 

End table

$367.50

 

Light fixture

$157.50

 

Light fixture (Nobel Halls)

$210.00

 

Microwave

$157.50

 

Furniture removal

 

 

Includes re-storage, disposal & labor

$125.00

 

 

 

 

GRAFFITI

 

 

Graffiti removal(per hour)

$125.00

per hour

 

 

 

HANDLES

 

 

Handle, tub (per pair)

$88.00

 

Handle, shower (per pair)

$88.00

 

 

 

 

LIGHTS

 

 

Bedroom light fixture

$137.50

 

Bookcase light fixture

$55.00

 

Chandelier ( Gershwin )

$110.00

 

Student standing lamp

$71.50

 

Light Fixture Lens

$82.50

 

 

 

 

LOCK CHANGES

 

 

Design single

$70.00

 

Double room

$80.00

 

4 person suite

$125.00

 

6 person suite

$160.00

 

1 bedroom apartment

$90.00

 

2 bedroom apartment

$115.00

 

3 bedroom apartment

$150.00

 

4 bedroom apartment

$170.00

 

Key replacement ( broken key )

$50.00

 

Key card replacement (Campus Card Office)

$25.00

 

 

 

 

MIRRORS

 

 

Replace Bathroom Mirror

$112.20

 

 

 

 

MOTION SENSORS

 

 

Motion Sensors (Nobel Halls)

$125.00

 

 

 

 

PAINTING

 

 

One Wall

$75.00

 

Bedroom

$150.00

 

Bathroom

$125.00

 

Suite Room

$175.00

 

 

 

 

RECYCLING BINS

 

 

Small recycling bin (blue or black)

$22.00

 

Tall 'Slim Jim' recycling bin (blue)

$44.00

 

Slotted paper bin (green)

$33.00

 

Bottle recycling bin (blue)

$33.00

 

 

 

 

PHONES/COMPUTERS

 

 

Siemens room phone

$60.00

 

Analog phone

$30.00

 

Remount/repair phone jack

$100.00

 

Wireless Access Port

$700.00

 

Wireless Access Port cover

$75.00

 

 

 

 

SCREENS

 

 

Screen and or frame repair

$140.00

 

 

 

 

SIGNS

 

 

Signs, room number

 

see DOOR

 

 

 

THERMOSTAT

 

 

Thermostat

$236.25

 

Thermostat cover

$52.50

 

 

 

 

TOILET

 

 

Toilet

 

see BATHROOM

 

 

 

UPHOLSTERY

 

 

Upholstery Refinishing Rates (Cushions only)

 

 

Modular chair, MELLO, per sectional unit

$173.25

 

One seat oak frame chair

$194.25

 

One seat butcher block

$210.00

 

Two seat oak frame couch

$393.75

 

Three seat oak frame couch

$577.50

 

Wood Refinishing and Cushions

 

 

One seat oak frame chair

$278.25

 

One seat butcher block

$341.25

 

Two seat oak frame couch

$472.50

 

Three seat oak frame couch

$682.50

 

Wood Repair Only

 

 

Large wood repair ( broken arm, leg, frame )

$168.00

 

Medium wood repair ( large burn marks, gauges )

$120.75

 

Small wood repair ( burn marks, scratches )

$78.75

 

 

 

 

WALLS

 

 

Wall, removing contact paper, cork, wallpaper, mirror tiles -

$100.00

per hour

Contact Facility Manager for estimate

 

 

Wall, removing nails, plastering holes

$125.00

 

 

 

 

WATER FOUNTAIN

 

 

Water fountain

$800.00

 

 

 

 

WINDOWS

 

 

Window charlie bar

$45.00

 

Window cleaning ( per hour )

$75.00

 

Cleaning supplies

$22.00

 

Window frame ( bedroom )

$220.00

 

Fire door window

$325.00

 

Glass ($70.00 plus $11.00 per sq. ft.)

**

 

Sliding window frame

$150.00

 

Sliding window glass ($70.00 plus $11.00 per square foot)

**

 

Extensive repairs maximum amount of labor - maintenance

$75.00

per hour

Extensive repairs maximum amount of labor - custodial

$50.00

per hour

 

ALL PRICES INCLUDE LABOR, FRINGE & OVERHEAD.

**Minimum price: If windows are broken after normal working hours (8:00 A.M. - 4:30 P.M.) an additional $216.00 will be charged to board up windows or doors.


 

Appendix G

Undergraduate Room Rates 2014-2015 (Per Semester)

 

Residence Hall Room Type

2013-2014 Semester Rate

Single

$4,190.00

Single Corridor - Cooking Bldg

$4,273.00

Double - Standard

$3,634.00

Double Suite w/ Amenity

$3,714.00

Double Corridor - Cooking Bldg

$3,714.00

Single Suite w/Amenity & Cooking

$4,357.00

Double Suite w/ Amenity & Cooking

$3,798.00

Specialty Double

$3,714.00

Specialty Suite

$3,802.00

Permanent Triples

$3,634.00

West Apartment Room Type

2013-2014 Semester Rate

Single Room

$4,504.00

Double Room

$3,872.00

Southampton Room Type

2013-2014 Semester Rate

Single Suite

$4,273.00

Double Suite

$3,714.00

Single Suite w/Amenity & Cooking

$4,357.00

Double Suite w/ Amenity & Cooking

$3,798.00

 


 

Appendix H

Health and Safety Inspection Form

 

Division of Campus Residences

Health & Safety Inspection Record

Building ______________________________Suite/Room _________________________

Staff should carefully inspect each room/suite area. If violations are found, place an “X” in the appropriate column. Note specific room (A, B, C, etc.) if violation occurred in the bedroom of a suite.

Use the “comments” section to provide specific information. Once correction of problem is verified, staff must initial. Violations found must be documented on an ICF by the RA conducting inspection.

 

Item

Sep.

Oct.

Nov.

Dec.

Feb.

Mar.

Apr.

Comments

Inspecting RA Initials

 

 

 

 

 

 

 

 

Personal Health & Safety Issues

 

 

 

 

 

 

 

 

Alcoholic Beverages

 

 

 

 

 

 

 

 

Exposed food

 

 

 

 

 

 

 

 

Excessive dirty dishes

 

 

 

 

 

 

 

 

Excessive Trash/Recyclables

 

 

 

 

 

 

 

 

Excessively dirty floor

 

 

 

 

 

 

 

 

Unauthorized pet(s)

 

 

 

 

 

 

 

 

Unsecured bunk beds/H-frames

 

 

 

 

 

 

 

 

Unapproved loft

 

 

 

 

 

 

 

 

Weapons (notify RHD immediately)

 

 

 

 

 

 

 

 

Bed elevated to excess

 

 

 

 

 

 

 

 

Bed elevated on University furniture

 

 

 

 

 

 

 

 

Cinder blocks present

 

 

 

 

 

 

 

 

Weights and/or bench

 

 

 

 

 

 

 

 

Unapproved locking mechanism

 

 

 

 

 

 

 

 

Non-issued university furniture

 

 

 

 

 

 

 

 

Unclean bathroom

 

 

 

 

 

 

 

 

Garbage/recyclables on balcony

 

 

 

 

 

 

 

 

Furniture on balcony

 

 

 

 

 

 

 

 

No Hazards Present

 

 

 

 

 

 

 

 

Staff Follow-Up

 

 

 

 

 

 

 

 

 

 

Item

Sept.

Oct.

Nov.

Dec.

Feb.

Mar.

Apr.

Comments

Inspecting RA Initials

 

 

 

 

 

 

 

 

Fire Hazards