Weekend Life Grant Application

Thank you for your interest in the Weekend Life Grant.

The Weekend Life Grant Committee is now accepting applications for the 2011-2012 academic year. Complete the online application below.

PURPOSE
The Weekend Life Grant has been developed to enhance the quality of Weekend Life at
Stony Brook University. Weekend Life includes any event held Friday through Sunday.Funding may be granted to student groups and University Departments that provide scholastic, recreational, spiritual, intellectual, cultural, political and social opportunities for interaction through exceptional programming. Stony Brook continues to encourage and support student programs and challenges groups to expand their horizons by implementing new and innovative weekend programs.

The Weekend Life Programming Grant supports efforts that are new and creative, and create a level of enthusiasm among the campus community. Program submissions should inspire school spirit, bridge multicultural relations and foster collaboration among students, faculty and staff.

GOALS
The following are the goals of the grant:
• to develop a sense of community and school spirit on the weekends
• to foster creativity, innovation and enthusiasm
• to heighten interest in multicultural relations
• to bridge communication and encourage networking through collaboration
• to support events that are scheduled on the weekends (Friday-Sunday)

FUNDING & SELECTION
The Weekend Life Grant Committee meets three times a semester and will review submissions based on the date of the event. Weekend Life Grant Requests can be submitted at any time for events during the fall and spring semester but should not be submitted last minute. Typically all applications should be submitted at least a month prior to the scheduled events to be considered for funding. The Weekend Life Grant Committee offers assistance for Weekend Life programs and should not be considered the only source of funding for your program.

UTILIZING FUNDS

ABLE TO FUND:
USG A/V Services
USG Ticket Office
USG Event Management
Decorations
Campus Dining
Entertainment / Speaker Fees
Publicity
Buses on State Contract

NOT ABLE TO FUND:
Fund-raisers
Off Campus Food
Scholarships
Gifts / Prizes
Tickets
Giveaways
Buses not on State Contract

COMPLETE the form below one (1) month prior to the event.
ALL FIELDS ARE REQUIRED.

Sponsoring Organization or Department:

Program Title:

Program Date:    Program Time:

Program Location:

Program Coordinator's Name:

Program Coordinator's Email:

Program Coordinator's Phone:

Name of Your Program Advisor:

Have you consulted your program advisor regarding this grant application?

* All proposals must be discussed with your program advisor prior to submission

Who is your target audience?
Undergraduate Students
Graduate Students
Non-SBU Students
Faculty/Staff
1. What is the mission/purpose of your event?



2. Give a brief summary of what your event is about and how you are planning to market your event:



3. Please describe how your program meets at least 3-5 of the Program Grant goals as stated above:



4. Are you selling tickets to your event?

* If you answered NO above please proceed to question 5.

How much are you charging for tickets (Please include on and off campus prices):

Where are the proceeds of the ticket sales going:

5. What is your program's budget? (Include a detailed budget outlining all of the program's expenses, invoices and sources of sponsorship, as well as specifically what you are asking from the Weekend Life Grant committee.)



Please list any groups that are cosponsoring this program:



How much funding are you receiving from these other clubs/orgs/sources:



IMPORTANT NOTE: All supporting documentation must be included with your application, including a draft of the publicity that will be used to promote this event, and a copy of the detailed budget outlining all of the program's expenses, invoices and sources of sponsorship. Email those documents to: studentlife@notes.cc.sunysb.edu. Please use "Weekend Life Programming Grant documentation" in the subject line of the email.

You will be contacted within one week of submitting the application about the status or your grant. Please be aware that grant requests that exceed $1,000 will not be 100% funded and groups may be requested to meet in person with the Weekend Life Grant Committee.