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Weekend Life Grant Application


***Please note that this form is solely for funds from the Weekend Life Grant and not an application for co-sponsorship with the Weekend Life Council. Those seeking co-sponsorship please use the Weekend Life Co-Sponsorship form***

PURPOSE

The Weekend Life Grant has been developed to enhance the quality of Weekend Life at Stony Brook University.  Weekend Life includes any event held Friday through Sunday.  Funding may be granted to student run programs that provide scholastic, recreational, spiritual, intellectual, cultural, political and social opportunities for interaction through exceptional campus-wide weekend programming. Stony Brook continues to encourage and support weekend initiatives and challenges groups to expand their horizons by implementing new and innovative programs.  The Weekend Life Grant supports efforts that are creative, and foster a level of enthusiasm among the campus community. Program submissions should inspire school spirit, bridge multicultural relations, foster collaboration among students, faculty, and staff, and be open to all students (i.e. campus-wide events).

GOALS

The following are the goals of the grant:

  • Develop a sense of community and school spirit on the weekends
  • Foster creativity, innovation and enthusiasm
  • Heighten interest in multicultural relations
  • Bridge communication and encourage networking through collaboration
  • Support events that are scheduled on the weekends (Friday-Sunday)


ELIGIBILITY

All recognized undergraduate and graduate student organizations are eligible to apply for funding from the Weekend Life Grant. Campus Departments (i.e. Undergraduate Colleges, Resident Assistants) and Hall/Quad Councils are ineligible for the Weekend Life Grant. An applying group must convey how the event will help fulfill the Weekend Life Grant's mission of enhancing the quality of Weekend Life at Stony Brook University.

FUNDING & SELECTION

The Division of Student Life provides grants to enhance weekend programming. The Weekend Life Grant offers assistance for student-run Weekend Life programs, but should not be considered the only source of funding for your program. Weekend Life Grant requests can be submitted at any time for events during the fall and spring semester while funds are still available. Applications must be submitted at least a month prior to the scheduled events to be considered for funding.

There is no cap on the number of times one can apply for the grant. However, if approved the grant will only be awarded to a club/organization once per semester. 

The Weekend Life Grant Committee meets bi-weekly.  Final selection of grant recipients will be made by the Weekend Life Grant Committee no sooner than (1) week after the application has been submitted. 

The following program criteria will be reviewed:

  • Priority is given to submissions from non-funded student clubs/organizations
  • Program is open and accessible to all members of the University Community
  • Program supports the inclusion of all members of the campus community
  • Program provides a positive learning and/or social experience.
  • Program reflects creativity, innovation, and effective use of resources. 
  • Proposal and application are well thought out and organized

UTILIZING FUNDS

This grant is ABLE to fund:

  • Publicity
  • Food (Campus Dining/Select Off-Campus Food Vendors/Grocery Store purchases)
  • Decorations
  • USG Ticket Office
  • USG Events Management Staff
  • USG A/V Services
  • Entertainment/Speaker Fees
  • Buses on State Contract
  • Tickets for Staller Events
*Please note that not all vendors are able to be funded by the grant due to limitations with spending state funds. Checks/cash advances can not be provided for purchasing of food/items, therefore a detailed and itemized shopping list must be submitted with the application to assure items are able to be purchased. The Committee has the discretion to approve/deny purchasing from select vendors.

This grant is NOT ABLE to fund:

  • Scholarships
  • Gifts and/or prizes
  • Fund-raisers
  • Tickets (Off-Campus)
  • Buses not on State Contracts
  • Events that contain alcohol and/or other drugs
COMMITMENTS
By submitting a Weekend Life Grant Application, grant recipients agree to the following:
  • Support Weekend Life programming efforts on campus between Friday through Sundays.
  • Ensure that all programs are open and advertised to the entire campus community.
  • Includes the "Weekend Life Grant" logo on all promotional and marketing materials.
  • Answer to all event related correspondence from the Weekend Life Grant Committee in a timely and organized fashion.
  • Submit all requested post-evaluations electronically as scheduled.

 

Title IX prohibits sex discrimination in all forms, including sexual violence and/or harassment.
Contact Marjolie Leonard, Director For Title IX and Risk Management, Office of the President, 310 Administration Building, at 632-6280
or see www.stonybrook.edu/titleix for more information and/or to report an incident.